Estate Planning Legal Secretary Job at Avanti Staffing in Chicago

The estate planning secretary is responsible for providing legal support and assistance to attorneys in the management, coordination, and administration of all aspects of trusts and estates in probate within established administrative procedures. This position requires heavy client contact. The Paralegal maintains professionalism and strict confidentiality in all client and Firm matters.

Firm offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis.

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversee all aspects of trusts and estates in probate.
• Prepare and file probate documents in order to open and/or close estates, as well as prepare all requisite documents relative to trusts and estates in probate.
• Collect and distribute estate/decedents assets by contacting banks, brokerage houses, and appraisers. Prepare receipts and releases. Open, establish, and maintain estate checking accounts.
• Compile all information required to prepare annual tax returns. Prepare and file Illinois state and federal estate tax returns including the court inventory. Review completed tax returns, prepare checks, obtain necessary signatures, and forward to the IRS. Forward executed tax returns to accountants; maintain archival files.
• Coordinate asset transfers and funding of trusts. If necessary, communicate with necessary parties relative to appropriate funding.
• Prepare for federal audit.
• Research and investigate any requests, problems or issues, and resolve with appropriate parties.
• Prepare initial drafts of client correspondence and memos.
• Responsible for client contact and communication to clients.
• Perform file organization and maintenance.
• Maintain up-to-date time reports to ensure accurate client billing

• Computer proficient with experience and working knowledge of Westlaw and other trust-related databases, Internet research, due diligence, Excel, Access, Outlook, and MS Word preferred. Applicable knowledge of legal and investment terminology with a strong trust administration background and proficiency in Wests Federal Estate Tax program and fiduciary income tax forms and extensions. Ability to prepare federal and state estate tax returns, as well as familiarity with estate and gift tax return software programs, highly desirable.

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