SourcePro Search is hiring: Legal Secretary/Executive Assistant (Law Firm Experi

SourcePro Search is conducting a search for an experienced Executive Assistant with a minimum of 5-7 years of legal secretarial experience in a litigation firm and proficient in TOC/TOA, styles and e-Filing.

This is a full-time position with hours from 9:30 am to 5:30 pm, Monday to Friday.

The successful candidate will provide a variety of high-level support to a group of attorneys in both the litigation and bankruptcy departments by assisting with clerical tasks as outlined below. In addition, the assistant provides back-up support to team attorneys.

What You'll Do:

• Strong document management: format documents using Styles, create Table of Contents, Table of Authorities and miscellaneous documents.
• Machine transcription, formatting and editing documents; prepare documents for court filings.
• Proofreading
• Coordinate attorney and client meetings
• Calendar management
• Regular contact with clients
• Strong telephone skills, take detailed messages
• Triage all incoming queries and issues
• Arrange travel (ground and air)
• Maintain high volume of client files (paper and electronic)
• Draft general correspondence
• Expense reimbursement
• Retention/Retainer letters
• Billing (pre-bills)
  General Responsibilities:

• Place guests' names on the Security List
• Reserve conference rooms and arrange for refreshments for meetings
• Attorney time entries (Intapp)
• Manage Contact list
• Maintain State Bar and miscellaneous organization memberships
• Follow up on all matters
• Provide back-up support to team attorneys
• Maintain confidentiality and exercise diplomacy at all times

What You'll Bring:

• Minimum of 5-7 years of legal secretarial experience in a litigation firm
• Proficient in Microsoft Office Suite: Word, Outlook, Excel and PowerPoint
• Strong organizational skills
• Strong attention to detail
• Proficient in e-Filing
• Excellent grammar in oral and written form
• Excellent judgment
• Resourceful and great problem solving skills
• Strong interpersonal skills
• Strong follow up and follow through
• Must be able to multi-task and quickly switch gears when necessary and maintain efficiency
• Must be able to work independently and anticipate needs / be proactive
• Maintains a professional appearance in person and on the telephone
• Must be able to manage and prioritize competing assignments and meet deadlines
• Must be flexible and able to work beyond regular work schedule on short notice

https://sourceprosearch.com/