Administrative Assistant Job at Ultimate Staffing Services in Bloomington

Key Responsibilities:

• Provide general administrative support, including managing calendars, scheduling meetings, and coordinating appointments.
• Answer phone calls, respond to emails, and handle correspondence professionally and efficiently.
• Prepare and process documents, reports, and presentations as needed.
• Maintain office supplies and ensure the office is well-organized and equipped.
• Handle filing, data entry, and maintaining accurate records in both digital and paper formats.
• Assist in the preparation and coordination of meetings, conferences, and events.
• Monitor and maintain office equipment, ensuring functionality and arranging for repairs when necessary.
• Manage incoming and outgoing mail and packages.
• Assist with invoicing, billing, and expense tracking as needed.
• Assist with special projects and provide support to various departments as required.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent; Associate's degree or higher preferred.
• Proven experience in an administrative role or similar capacity is a plus.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Detail-oriented with a high degree of accuracy in work

Details:

• Pay: $21-$26/hr
• Type: Direct Hire
• Location: 100% onsite
• Schedule: 8 AM-5 PM Monday-Friday

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.