Russell Tobin is hiring: Executive Assistant in Cohoes

Executive Administrative Assistant

Level: Associate (3+ YEO)

Contract Role (7-12 Months)

Pay Range: $33-$35/hour

Banking & Financial Industry

Location: Cohoes, NY

We’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a contract role (7-12 months) with potential for permanent placement.

Key Responsibilities:

• Manage calendars, coordinate meetings, and resolve scheduling conflicts.
• Handle phone calls with professionalism and discretion.
• Plan events, arrange travel (domestic/international), and process expense reports.
• Assist with onboarding/offboarding, team platforms, and office support.
• Create and format documents using Microsoft Office Suite and Adobe Pro.
• Support ad-hoc projects and collaborate with cross-functional teams.

Qualifications:

• 3-7 years’ experience supporting C-level executives (financial services/banking/insurance industry preferred).
• Bachelor’s degree preferred.
• Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus.
• Strong organizational, communication, and multitasking skills.
• Experience with Concur, SharePoint, Fieldglass, or Ariba is a bonus.