Career Group is hiring: Executive Assistant in New York

Overview

Global investment banking firm is seeking an Executive Assistant to support an Investment Banking Managing Director (plus back up support to a few others as needed) in daily activities, managing calendars, travel, expenses and correspondence.

Key Responsibilities:

• Maintain calendar management, gatekeeping, and meeting logistics for the Managing Directors and Directors and ensure leaders are aware of priority issues of impact
• Review and respond to emails, filing and forwarding as appropriate
• Screen phone calls and visitors and be the point of contact for assigned client groups
• Coordinate possible complex travel arrangements including international travel, working with domestic and international clients
• Prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation where needed; prepare and process required documentation for international travel
• Assist in organizing firm events, holiday parties and the preparation of all logistics.
• Create, edit, and proofread correspondence, formal communications and presentations as needed
• Create and maintain team distribution lists, org charts, staff listings, etc.
• Manage all connectivity aspects for conference rooms: visual computer presentations, video conferencing, conference dial ins and assist with meeting materials and agendas as needed
• Distribute companywide announcements, book, and manage conference rooms, and help to coordinate catering when needed
• Support when needed reception and kitchen, including greeting visitors, purchasing, ordering of catering, and maintaining all inventory for supplies in office
• Liaise with property managers regarding access cards, repair requests, service and general building maintenance when needed
• Time management and prioritization of tasks
• Adherence to company and department policies regarding managing sensitive information

Required Qualifications:

• Bachelor’s Degree required; additional experience in lieu of a degree will be considered
• At least 5-10 years’ administrative experience supporting senior professionals
• Proficiency with Microsoft Office applications (Excel, PowerPoint, Teams, Word, etc.)

Preferred Qualifications:

• Experience in investment banking or legal environment
• Prior knowledge of Concur, Amex, Travel Edge Program & Chrome River is a plus

Compensation: $115-135K base plus discretionary bonus and competitive benefits package