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ROCS Grad Staffing

ROCS Grad Staffing is hiring: Executive Personal Assistant in Fairfax

ROCS Grad Staffing, Fairfax, VA, United States, 22032


Why You Want To Work Here:

Established as a community-focused organization, we are a medical and psychiatric provider dedicated to offering a wide range of services to adults aged 18 and older, addressing mental health and substance abuse challenges.

Job Overview:

As an Executive/Personal Assistant, you will provide high-level support for a professional doctor by handling various tasks to help them focus on their core responsibilities.

Responsibilities of the Executive/Personal Assistant:

  • Calendar Management: Organize and manage schedules, appointments, and meetings.
  • Communication: Handle incoming and outgoing communications, including emails and phone calls.
  • Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items.
  • Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and transportation, including vacations and family trips.
  • Document Management: Prepare, edit, and organize documents, reports, and presentations.
  • Budget Management: Assist with tracking and managing budgets and expenses.
  • Project Support: Assist in project management and coordination, ensuring deadlines are met.
  • Research: Conduct research and compile information as needed for decision-making.
  • Client Relations: Maintain relationships with clients and stakeholders, ensuring communication is clear and professional.
  • Event Planning: Organize and coordinate corporate events, conferences, and meetings.
  • Confidentiality: Handle sensitive information with discretion and confidentiality.
  • Daily Errands: Manage personal errands, such as ordering meals, dry cleaning, and other tasks.
  • Bill Management: Manage bills and finances, ensuring timely payments.
  • Research and Reservations: Research and make reservations for restaurants, events, and activities.
  • Gift and Event Planning: Organize special occasions, including birthdays, anniversaries, and holidays.
  • Communication Management: Handle correspondence and communication, including mail and messages.
  • Time Management: Help prioritize tasks and manage time effectively to balance professional and personal commitments.


Requirements of the Executive/Personal Assistant:

  • High School Degree, Bachelor’s degree preferred
  • Proven experience in a similar role
  • Must have valid Driver's License, Proof of Insurance and reliable transportation
  • Proficiency in project coordination and multitasking
  • Strong data entry skills with attention to detail
  • Excellent proofreading abilities
  • Ability to manage calendars effectively
  • Familiarity with QuickBooks is a plus
  • Experience in front desk operations is advantageous
  • Knowledge of event planning principles is beneficial