Intellyk Inc is hiring: Executive Administrative Assistant in Kalamazoo

Title:                    Executive Administrative Assistant

Location:             Kalamazoo MI 49001
Duration:            6 Months (Contract)

Description:

Hours: 7:00 AM to 4:00 PM

Position Summary:

With minimum supervision, and reporting to general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity and complexity requiring extreme confidentiality, independent judgement, familiarity with applicable procedures coordination and follow-through.

Responsibilities:

·        Following established procedures, perform a variety of administrative responsibilities.

·        May be required to perform some or all of the following:

·        Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology.

·        Enter and manipulate data on spreadsheet, database or file management program and perform a broad range of typing projects.

·        Identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives.

·        Delegate portions of assignments and offer support and assistance to others as required.

·        Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.

·        Proofread and correct grammatical, typographical, compositional, or data errors.

·        Read mail, highlight action or important items, attach relevant files or information before distributing. May ascertain which items are to be delegated and follow-up for timely responses. Respond to moderately complex correspondence or draft response for review and signature.

·        Interface effectively with team members, functional departments and customers.

·        Screen calls and respond to a broad range of inquires from all levels of employees and external contacts.

·        Closely monitor calendar and make appointments as required. Make complex domestic or international travel arrangements.

·        Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.

·        Maintain confidential records and reports.

·        Perform other related responsibilities.

Qualifications:

·        Four years related office experience or demonstrated ability to perform described responsibilities.

·        Thorough knowledge of office equipment and administrative procedures.

·        Ability to accurately record meeting proceedings.

·        Ability to accurately type 60 wpm. Proficient in personal computer skills.

·        Must demonstrate effective verbal, written and interpersonal communication skills.

·        Ability to work effectively with others and be a participative team player.