Executive Assistant II Job at Umpqua Bank Corp in Lake Oswego

Description

About Us:

Umpqua Bank is headquartered in the Pacific Northwest with 5,000+ employees and offers banking services to customers throughout the nation. It's an especially exciting time to join our team as, following the recent merger with Columbia Bank, we have grown to become a leading western-based regional bank with more than $50B in assets under management and an unwavering commitment to our associates, our customers, and our communities.

We create a great place to work by offering a special brand of relationship banking and by providing a culture where associates thrive. Associates who embody our core values fit in well here and we are eager to meet candidates who demonstrate behaviors that align with Trust, Ownership, Growth, Empathy, Teamwork, Heart, Enjoyment, and Relationships.

About the Role:

Provides administrative support to executive level staff, specifically the Chief Human Resource Officer & Chief Administrative Officer.

* Complete a broad variety of administrative tasks that facilitate the President's ability to effectively lead the organization, including assisting with special projects, designing, and producing complex documents, reports and presentations, collecting and preparing information for meetings for executive staff, the Board and other outside parties, composing and preparing correspondence, maintaining contact list, making travel arrangements, and completing expense reports.

* Responsible for providing administrative support using independent judgement, discretion and initiative while handling highly confidential and critical information.

* Arrange and manage logistics for Board/Divisional meetings and events including scheduling meetings, preparing agendas, and developing, and distributing presentation materials.

* Provide sophisticated calendar and travel management for the President including coordinating offsite meeting as necessary.

* Prioritize inquiries and requests while trouble shooting conflicts; makes judgments and recommendations to ensure smooth day-to-day engagements. Coordinates offsite meetings and arrangements.

* Function as a liaison and handle all logistics for meetings and events, including scheduling meetings, drafting agendas, developing, compiling, and distributing presentation materials and recording meetings minutes.

* Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities - knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.

* Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.

* Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.

* May be asked to coach, mentor, or train others and teach coursework as subject matter expert.

* Actively learns, demonstrates, and fosters the Umpqua corporate culture in all actions and words.

* Takes personal initiative and is a positive example for others to emulate.

* Embraces our vision to become "Business Bank of Choice"

* May perform other duties as assigned.

About You:

* H.S. Diploma/GED, required.

* Business degree or experience in relevant field, preferred.

* 7-10 years of experience as an executive administrative assistant supporting

* Executive leadership positions.

* In-depth knowledge of company operations, policies, and procedures.

* Exceptional organization skills and impeccable attention to detail.

* Ability to multi-task and work independently.

* Excellent communication (verbal and written), and interpersonal skills are essential.

* Strong knowledge of office management and administration.

* Ability to plan, organize and oversee the work of administrative staff.

* High degree of professionalism working with a diverse group of individuals including Board members, senior executives, staff, external customers, and partners.

* Expert proficiency with Microsoft Office. Advanced skills using spreadsheets is required.

* Ability to train and present to small and large audiences.

* Ability to maintain confidentiality and professionalism in all circumstances.

Workstyle: Fully onsite.

Travel Type: Occasional.

Our Benefits:

We offer a competitive total rewards package including base wages and comprehensive benefits. The pay range for this role is $65,000.00 - $95,000.00, and the pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation and those details will be provided during the recruitment process.

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment to Diversity:

Umpqua Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [email protected].

To Staffing and Recruiting Agencies:

Our posted job opportunities are only intended for individuals seeking employment at Umpqua Bank. Umpqua Bank does not accept unsolicited resumes or applications from agencies and Umpqua Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Umpqua Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.