Accounting Assistant Job at The Gavilon Group in Omaha

Job Summary:

As a member of the Treasury team, you will be responsible for processing payments for the Company. You will be accountable for controlling expenses by receiving, verifying, reconciling, and processing invoices in an accurate and timely manner.

Essential Job Functions:

• Process vendor invoices for payment in an efficient, accurate and timely manner.
• Facilitate payment inquiries by researching and providing necessary information.
• Communicate with other employees relating to invoice submissions and completion of payments as well as any special requests.
• Verify payment approvals and validate general ledger account codes. Ensure the accuracy of the vendor invoice in relation to payment routing instructions.
• Research invoice discrepancies and resolve any issues.
• Provide supporting documentation for internal and external audit requests.
• Provide accurate document preparation and records management for the AP function in accordance with records retention policies and procedures.
• Prioritize multiple tasks and provide flexibility when requested to work on special projects, including working overtime if necessary to ensure pertinent department tasks are completed.
• Demonstrate regular attendance and timeliness in reporting to work, meetings and completing assignments.

Other Job Functions:

• Other administrative tasks as assigned

Qualifications/Education/Experience/Skills:

• High school diploma or equivalent.
• Six months to two years previous AP/AR & settlements experience preferred.
• Dedication to excellence; flexibility; and teamwork skills required.
• Effective interpersonal and verbal/written communication skills.
• Excellent data entry skills with high degree of accuracy and confidentiality.
• Ability to work with minimal supervision.
• Ability to multitask in a fast paced, high-energy environment.
• Computer literate at an intermediate level in Microsoft Word, Outlook, Excel

Special Demands:

• Must be able to remain in a stationary position 90% of the time.
• Frequently communicates with employees in the office and at remote locations.