Personal Injury Paralegal/Litigation Secretary Job at The Dominguez Firm, LLP. i

Primary duties/responsibilities include, but are not limited to:

• Oversee and manage approximately up to 60 litigation matters with the assistance of the assigned pod leader and Firm support staff;
• Communicate and correspond with client(s) about case status and preparation (i.e. telephonically, in-person, etc.);
• Receive/screen incoming calls, take accurate messages and enter into voicemail per attorney preferences;
• Prepare documents for filing with the appropriate court or other government office, by hand delivery or e-filing, in compliance with rules set out by that agency;
• Create and maintain litigation files for each matter;
• Prepare legal documents for service on appropriate counsel and parties;
• Propound and respond to written discovery;
• Draft meet and confer correspondence regarding deposition subpoenas;
• Assist in gathering documents and evidence from the client throughout the discovery phase and course of litigation;
• Review, index, organize, and summarize documents produced by other parties and medical healthcare providers;
• Manage attorney’s calendar and calendar all related litigation dates (i.e. hearings, depositions, mediations, etc.);
• Ensure that all court appearances are covered either by the assigned attorney, court call or a covering attorney service;
• Draft legal documents such as deposition notices for attorney review/approval and service on opposing counsel and parties;
• Schedule interpreters for depositions, IMEs, court hearings;
• Assist in coordinating and scheduling depositions and mediations;
• Assist in tracking and monitoring pending attorney tasks;
• Review deposition transcripts with the client;
• Assist in trial preparation, including but not limited to preparing trial documents, exhibits and binders;
• Communicate with medical and legal experts throughout litigation to assist in maintaining and coordinating expert deposition documents and availability;
• Perform legal research and writing;
• Draft and edit memoranda, correspondence, pleadings, charts and tables using appropriate and effective software applications;
• Schedule appointments, set up conference calls, arrange meetings, schedule conference rooms and make travel arrangements using Firm applications and appropriate resources;
• Fax, photocopy, scan, and convert or export/import documents to/from other applications;
• Maintain electronic and hardcopy files in accordance with the Firm's policies/procedures;
• Process attorney weekly time summaries, review billing and prepare monthly invoices;
• Open and sort incoming litigation mail; and
• Perform other duties as assigned by Management and/or Pod Leaders.

Competencies/Skills:

• Ability to handle confidential and sensitive information with a high degree of discretion and tact;
• Ability to communicate effectively with a range of individuals;
• Possess strong organizational/clerical skills;
• Ability to work alone or as part of a team;
• Ability to pay very close attention to detail;