Payroll/HR Clerk Job at Vinotheque Wine Cellars in Stockton

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Summary:

The primary duties of the Payroll/HR Clerk are to help process bi-weekly payroll and maintain employee time records. The Payroll/HR Clerk will also perform administrative tasks and services to support the effective and efficient operation of Whisperkool/ Vinotheque Wine Cellars Human Resources Department.

Essential Duties and Responsibilities:

Human Resources Duties:

• Maintain accurate and up-to-date human resource files, records, and documentation.
• Answer routine questions from employees regarding policies, and benefits, and refer complex issues to senior HR staff or management.
• Ensure the confidentiality and integrity of human resource records.
• Conduct periodic audits of HR files to verify proper documentation.
• Provide clerical support to the HR department.
• Help maintain leave of absence files as they run congruent with payroll efforts. (example: Track FLMA, WC, Extended absence, and make sure properly certified.)
• Help create attendance write-ups as needed for attendance infractions to present to department managers, to allow timely recording of attendance issues as they arise, and to file appropriately.
• Assist in planning and executing special events, including benefits enrollment, employee recognition programs, and company-wide meetings.

Payroll Duties:

• Process bi-weekly payroll.
• Maintain and edit employee timecards daily and weekly for accurate timecard processing.
• Be versed in federal and state payroll laws.
• Attend trainings, as needed and as presented, to stay up to date on payroll management.
• Communicating with management regarding payroll and timecard questions.
• Enter, maintain, and process payroll information, including wages, bonuses, commissions, time worked, leave, and deductions.
• Ensure the proper application of payroll deductions for taxes, benefits, and other withholdings.
• Issue or reissue checks and direct deposits for errors, adjustments, or terminations.

Other Responsibilities:

• Support payroll-related inquiries from employees and resolve issues or errors in processing.
• Collaborate with HR and accounting departments to ensure seamless integration between payroll and other business functions.
• Perform other duties as assigned by management.
• Support HR Department team with any additional administrative tasks.

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Excellent organizational skills and strong attention to detail.
• Proficiency with Microsoft Office Suite or similar software.
• Ability to quickly learn and effectively use payroll and HR software systems.
• Strong interpersonal and communication skills, with a focus on customer service.

Education and Experience:

• High school diploma or equivalent required.
• Associate’s degree in business administration, human resources, or related field preferred.
• Experience in payroll processing and/or HR support roles is highly desirable.