Office Professional 2 - Bridge Team

Position Type:
Secretarial/Clerical/Technician/Office Professional 2

Date Posted:
12/20/2024

Location:
Teaching and Learning Center

Closing Date:
Until Filled The WISD's Mission is to promote the continuous improvement of achievement for every student while providing high-quality service to our customers through leadership, innovation, and collaboration.

The WISD's Vision is to be the leader in empowering, facilitating, and delivering a high-quality, boundary-spanning, educational system that educates all children through an equitable, inclusive, and holistic approach.

SUMMARY
We are seeking a dedicated Office Professional to support our school-based clinical programs serving K-12 students. The role involves managing daily administrative tasks, ensuring smooth program operations, and assisting mental health professionals in delivering care to students. As the Bridge Team operates across multiple school buildings and programs, the ideal candidate will have outstanding interpersonal and problem-solving skills, with a strong affinity for collaboration. The ability to work independently and adapt to shifting priorities is essential for ensuring the smooth operation of the Bridge Team and contributing to the well-being of the students they serve.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities.
• Demonstrates the ability to examine how his/her/their position (directly or indirectly) impacts educational inequities in student achievement outcomes.
• Engages in reflection and ongoing learning and development on critical concepts and terms identified in the Washtenaw ISD Educational Equity Policy including concepts such as cultural proficiency, racial equity, and systemic and structural inequities.
• Understands and complies with local district policies, procedures related to special education, instruction, and technology.
• Maintains databases and prepares management reports for electronic data collection systems.
• Ability to utilize student database management system for tasks.
• Ability to work in electronic student database system for inputting, exporting and organizing.
• Ability to work with various software programs i.e., (Excel, Word, Access, PowerPoint, PowerSchool, Relay, and BHWorks).
• Organizing staff materials, creating documents using various electronic formats, preparing employee development training materials, newsletters, and programs web page
• Ability to print, copy, organize and collate materials.
• Work well with staff members and their various programs.
• Ability to support clinical staff.
• Ability to understand and provide budget reports, account reconciliation, purchase orders, purchase order tracking, and account history for departmental accounts.
• Order materials using a variety of vendors considering the price and quality to establish best price for materials & print reports.
• Creating purchase orders in the financial database.
• Organize program database, employee list, supplies.
• Maintaining school calendars, building schedules for various programs in building, record keeping, daily attendance data, and lunch data.
• Monitor and maintain office machines.
• Delivery of US and interoffice mail to staff.
• Excellent customer service skills, knowledge of staff and knowledge of the building layout.
• Excellent phone etiquette and knowledge of phone systems.
• Exhibits a high level of professionalism with the ability to maintain a flexible attitude.
• Be committed to continuous learning.
• Excellent multi-tasking skills.
• Has regular and predictable attendance.
• Liaison between supervisor & staff, both onsite and offsite program when supervisor is in the field.
• Coordinate & Receive Deliveries.
• KALPA-Enter all program professional developments for state/staff tracking for teacher certification renewal, and CEUs.
• Document student referral for assigned programs.
• Receive, prepare, and fax student records to MDHHS/CMH and other stakeholders as requested for current and past students.
• Complete annual SafeSchools training, as well as other required technology trainings.
• Updating stakeholders with any student changes (i.e., discharge).
• Maintain clinical reports.
• Data entry of student data.
• Maintaining program staff BhWorks profiles.
• Complete End of Year processes.
• Notifies administration of building issues.
• Assisting new hires with account setup.
• Assisting in mandatory drills.
• Manages reservations for office conference room and other functions.
• Other Duties as Assigned.

SUPERVISORY RESPONSIBILITIES
N/A

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Associates degree or equivalent experience preferred, high school diploma or equivalent required.
• Experience in medical, clinical, or school setting.
• Minimum of 2 years of clerical experience.

LANGUAGE SKILLS

• Ability to read and interpret documents such as grants, journal articles, curriculum guides, and handbooks and follow instructions.
• Knowledge and demonstrated proficiency in organizational problem-solving.
• Ability to take the initiative, work well with others as a collaborative team member, and exhibit good communication skills both written and verbal.
• Excellent telephone presence.

INTERPERSONAL SKILLS

• Ability to establish and maintain effective working relationships with all staff.
• Ability to maintain confidential information.
• Interest in being a part of a learning organization and committed to helping schools with improvement and instructional issues is desired.

TECHNICAL SKILLS

• Demonstrated proficiency in the use of a personal computer (PC) in a networked. environment to utilize the Internet and other electronic communications mechanisms such as email conferencing, and other communication tools.
• Knowledge of Google (documents, drive, classroom).
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel, and PowerPoint) is required.
• Experience with publishing tools such as Microsoft Publisher desired.
• Previous experience with financial and/or purchasing electronic application.
• Knowledge of productivity applications such as Microsoft Office (word processing, spreadsheets, database and presentation software) and other technology to support efficient and effective office operation is required.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to maintain program budgets.

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Exhibits a high level of professionalism with the ability to handle confidential information, use good judgment, plan and handle complex projects, and maintain a flexible attitude.
• Talent and interest in performing multiple tasks.
• Excellent under deadline pressure.
• Ability to see the task through to a successful conclusion.

CERTIFICATES, LICENSES, REGISTRATIONS
N/A

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Ability to lift and/or move up to 50 pounds.

ENVIROMENTAL ADAPTABILITY
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Enjoys quick-paced environment.

FUNCTIONS OF POSITION DESCRIPTION:
This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The WISD retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole judgment.

This position description is not a contract for employment.

The WISD is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

TERMS
Salary and other employment conditions to be established by the Board of Education as reflected in the Non-Affiliated Staff Manual. This is a grant funded position; continuation of this position relies on the continued grant funding. Starting salary ranging (dependent upon experience) $38,562 - $47,404.

Washtenaw Intermediate School District is a drug-free workplace.

It is the policy and commitment of the Washtenaw Intermediate School District not to discriminate on the basis of race, sex, age, color, national origin, religion or handicap in its educational programs, activities, admissions, or employment policies in accordance with Title IX of the 1972 Educational Amendments, executive order 11246 as amended, Section 504 of the Rehabilitation Act of 1973 and all other pertinent state and federal regulations.