Administrative Assistant Job at Mize CPAs Inc. in Topeka

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Administrative Assistant in the Topeka office. Full-time availability is needed, 40 hours per week.

If you are the right person for this opportunity, you will have experience performing various administrative functions within a professional office environment.

Essential Functions and Responsibilities:

• Provide administrative support to the office as assigned
• Provide relief/backup to Receptionist as needed, which includes but is not limited to: receive and greet visitors; answer and route telephone calls and relay messages; and schedule appointments
• Prepare and track tax engagement letters and process annual returns
• Prepare and track unclaimed property engagement letters and assist with due diligence process
• Assist with year-end reporting procedures, including fringe benefit letter processing and tracking and distributing 1099 packets
• Prepare correspondence and reports as required
• Document imaging to digital locations as required in an accurate and timely manner so they can be retrieved efficiently
• Assist with maintenance of contacts database
• Must be available to work the hours required to meet deadlines for work assigned; this requires flexibility and working hours that may include weekend days, especially during busy periods
• Ability to meet deadlines and complete assignments with minimal supervision

Requirements

Required Qualifications:

• In-office work during and after training, due to the administrative nature of the position
• Individuals at this level normally have a High School Diploma
• Strong organizational skills and attention to detail
• One year experience in office environment
• Proficient with MS Office suite
• Excellent typing, proofreading, spelling, and grammar skills

Preferred Qualifications:

• Prior experience working in a CPA firm or professional office environment
• Working knowledge of office practices and procedures

Benefits

Mize CPAs Inc. offers competitive salary and benefits, challenging projects, and ongoing professional development opportunities for our employees. Some of the benefits include: college degree reimbursement, 17 days of PTO and 10 paid Holidays per year, community service PTO, 401(k) match, fitness incentive, and parental leave.

With shareholder approval, Mize supports continuing education within each department and can purchase review courses for individuals preparing for various certification, time off to take the exam, and reimbursement for the cost of taking each part of the exam once.

Mize strives for a work-life balance and supports career development as part of our culture. We have annual reviews with career pathing included. Because of our size and variety of industries we serve, there are opportunities for growth within the Firm.