Senior Executive Secretary Job at NYC Health Hospitals in New York

Lincoln Medical and Mental Health Center is one of New York City's premier acute care hospitals. Located in Downtown Bronx, Lincoln is a teaching hospital renowned for its Centers of Excellence, and a recognized industry leader in the implementation of state-of-the art medical technology and best practices. Our team of highly trained and caring medical professionals is dedicated to providing the highest quality health care that is safe, compassionate, culturally competent and patient-centered. Comprehensive services are offered in three major primary care areas: Medicine, Pediatrics, and Women's Health in addition to more than eighty (80) specialty services. At Lincoln, the safety and comfort of our patients is our number one priority.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Visit us at www.nyc.gov/html/hhc/lincoln.

Job Description

PURPOSEOFPOSITION:

Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving scheduling and preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files, and office routines and procedures. Responsible to the Chief Executive Officer. May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Chief Executive Officer.

Tasks:

• Prepares agenda, assembles materials, and makes necessary arrangements to record proceedings of meetings and conferences.
• Makes confidential contracts and attends to other confidential matters.
• Assists Executives, Officers, and Administrators with preparation of records and data and maintains confidential files.
• Prepares and edits correspondence and reports and may compose correspondence for Executives and Officers.
• Answers and screens telephone calls, receives callers and visitors, keeps schedules of appointments, and makes reservations.
• Keeps the Executive informed of pending matters and appointments.
• Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive.
• Participates in training programs to acquire knowledge of hospital operations.
• May attend staff meetings and conferences and report results to the CEO.

Minimum Qualifications
1. a. High School Diploma or equivalent and five years of clerical experience including two years as a stenographic secretary; or,
b. A Baccalaureate Degree from an accredited college or university and one year experience as a stenographic secretary; or,
c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or,
4. A satisfactory combination of education, training and experience.

If you wish to apply for this position, please apply online by clicking the "Apply Now" button or forward your resume, noting the above Job ID #, to:

Lincoln Medical & Mental Health Center
Human Resources Department
234 Eugenio Maria De Hostos Blvd, (East 149th Street),
2nd Floor, Annex
Bronx, NY 10451
Attn: Recruitment Unit

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs