Ultimate Staffing Services is hiring: Administrative Assistant III in Pasadena

We are currently seeking a detail-oriented and organized Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting day-to-day operations and ensuring the smooth functioning of our office.

Responsibilities:

Office Coordination:

Greet and assist visitors in a professional and friendly manner.
Manage incoming calls and emails, directing inquiries to the appropriate person or department.
Maintain a clean and organized office environment.
Administrative Support:

Provide general administrative support to various departments.
Schedule and coordinate meetings, conferences, and travel arrangements.
Prepare and modify documents, including correspondence, reports, and presentations.
Data Entry and Record Keeping:

Input and update information in databases and spreadsheets.
Maintain accurate and organized records of company documents.
Communication:

Communicate effectively with team members and external contacts.
Assist in drafting and proofreading written communications.
Supplies Management:

Monitor and replenish office supplies as needed.
Coordinate with vendors and service providers.
Qualifications:

Proven experience as an Administrative Assistant or in a similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficient in MS Office suite (Word, Excel, Outlook).
Ability to multitask and prioritize tasks in a fast-paced environment.
Education and Experience:

High school diploma required; additional qualifications in Business Administration or related field are a plus.
2+ years of experience in administrative support.
If you are a proactive and resourceful individual with a passion for providing administrative assistance, we invite you to apply.
Please email you resume to May Mullen at

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.