Events Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our not-for-profit client is dedicated to providing access to improving community health. They work collaboratively with local communities, organizations, and stakeholders to create positive, lasting change. They seek an enthusiastic, mission-driven Events Assistant to join their team and help expand their impact.

Salary/Hourly Rate:

$60k Dependent on experience

Position Overview:

The Events Assistant provides critical support for the not-for-profit's events and development activities, focusing on data entry, managing in-kind donations, crafting and sending e-blast communications, ensuring accurate donor acknowledgments, and coordinating event volunteers.

Responsibilities of the Events Assistant:

• Collaborate with trustees, committee members, donors, and vendors.
• Work closely with the Development and Communications teams to ensure timely project completion.
• The Events Assistant will be responsible for helping with annual events, across all phases of planning and execution.
• Track and manage in-kind donations, ensuring timely arrival for the auction.
• Work with the Events team to organize, pack, and label all auction items.
• Develop item descriptions and create auction materials, including certificates and signage.
• Oversee the set-up of the silent auction.
• Prepare post-event thank-you letters for all in-kind contributors.
• Assist the special events team with post-event tasks such as follow-up calls and item shipments.
• Keep up-to-date records for volunteers in the Raiser’s Edge database.
• Prepare materials for volunteer orientations and train volunteers for event tasks.
• Provide on-site event support, overseeing setup and breakdown activities.
• Use Raiser’s Edge to generate mailing lists and query data as needed.
• Help with event registrations and gift processing.
• Collaborate with the gift processing team to ensure the accuracy of donor information and prompt acknowledgment of gifts.
• Keep records within Raiser’s Edge and the Events Module up to date.
• Knowledge of Stripe is a plus.
• Other duties may be assigned as required.

Qualifications for the Events Assistant:

• Must possess strong interpersonal skills to work effectively with both internal and external teams.
• The Events Assistant should be able to work collaboratively in a team setting.
• Proficiency in Raiser’s Edge or a similar donor management system is required.
• Strong passion for supporting event planning and execution within the nonprofit sector.
• Excellent organizational, written, and verbal communication skills.
• Ability to manage multiple tasks with keen attention to detail.
• Experience with live and silent auction coordination is a plus.
• Flexibility to work evenings and weekends during peak event periods, with occasional travel to Connecticut, Long Island, and New Jersey.
• Capability to lift 25 - 40 Lbs.

Education Requirements:

• Bachelor's degree with 1 - 3 years of experience in development or special events.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).