The Larko Group is hiring: Administrative Assistant in Chicago

Join a top-tier professional services firm where you'll play a key role in supporting the executive administrative team and ensuring seamless day-to-day operations. In this role, you'll manage intricate calendars, coordinate meetings, and arrange travel logistics. You'll also act as a point of contact between executives and stakeholders, draft and edit communications, and prepare detailed reports and presentations.

This is a fantastic opportunity to grow your skills within a prestigious organization, with great benefits and perks. This temporary-to-hire position offers a pathway to long-term success.

Responsibilities

• Manage and coordinate complex schedules, including meetings, appointments, and travel plans.
• Serve as the main liaison between the executive administrative team and internal/external stakeholders, efficiently managing and prioritizing communications.
• Prepare and organize materials for meetings, including creating agendas, presentations, and taking minutes.
• Arrange comprehensive travel plans, ensuring seamless logistics for both domestic and international trips.
• Draft, review, and edit correspondence, reports, and presentations with precision and professionalism.
• Oversee expense reports, budgeting, and reimbursement processes with accuracy and timeliness.
• Support the planning and execution of special projects, ensuring timely completion and achievement of objectives.
• Maintain an organized office, managing supplies, and files, and ensuring office equipment functions properly.
• Schedule and confirm appointments, ensuring calendars are up to date.
• Answer and direct phone calls, emails, and other communications in a professional manner.
• Greet and assist visitors, ensuring a positive and welcoming experience.
• Handle data entry and maintain accurate records of key information.
• Coordinate catering and room setup for meetings and events.
• Assist with routine office tasks such as photocopying, scanning, and filing documents.

Ideal Experience

• Bachelor's degree required with 3+ years of experience.
• Highly self-motivated and directed
• Solid analytical and communication skills
• Strong attention to detail and excellent organizational skills
• Ability to effectively multi-task, prioritize, and execute tasks in a high-pressure environment
• Experience working in a team-oriented, collaborative environment
• Strong technology skills (intermediate Microsoft Excel and PowerPoint skills preferred)

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.