Executive Assistant Job at LHH in Baltimore

We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!

The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of professionalism and discretion. This position offers an excellent opportunity to work closely with senior leadership in a dynamic and fast-paced environment.

Responsibilities:

• Manage executives' calendars and schedules, including arranging meetings, appointments, and travel arrangements.
• Screen and prioritize incoming emails, phone calls, and correspondence, ensuring timely responses and follow-up as necessary.
• Prepare and edit documents, presentations, and reports for internal and external distribution.
• Coordinate and facilitate communication between executives and various stakeholders, both internal and external.
• Conduct research on behalf of executives, compiling information and reports as needed.
• Assist in the planning and execution of company events, meetings, and conferences.
• Handle confidential information with discretion and maintain strict confidentiality at all times.
• Assist in managing expense reports and reimbursements.
• Perform general administrative tasks such as filing, photocopying, and ordering office supplies.
• Act as a liaison between executives and other team members, ensuring smooth communication and coordination of tasks.

Requirements:

• Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Resourcefulness and problem-solving skills, with a proactive approach to resolving issues.
• Flexibility and adaptability to changing priorities and deadlines.
• High attention to detail and accuracy in all work performed.
• Bachelor's degree or equivalent work experience preferred.
• Availability to work part-time hours, with flexibility to adjust schedule as needed to accommodate executive's requirements.