Executive Assistant Job at New U Women's Clinic and Aesthetics in Kennewick

The Executive Assistant to the CEO is a vital role, providing dedicated support to ensure the CEO’s priorities are met and the organization operates efficiently. This position requires a proactive problem-solver with exceptional organizational and communication skills, a meticulous eye for detail, and a proven ability to handle high-level administrative responsibilities with the utmost confidentiality and professionalism.

What you bring to the table:

• A proactive and resourceful mindset with exceptional communication skills and meticulous attention to detail.
• Experience working in an office environment, managing administrative duties, and providing direct support to senior executives.
• A proven ability to prioritize tasks, adapt to a fast-paced environment, and maintain strict confidentiality with sensitive information.
• A collaborative and team-oriented approach with a willingness to tackle challenges.
• Must be willing to travel as needed and work weekends to attend conferences or other events to support the CEO’s operations.

What would my job responsibilities be?

• Provide exclusive support to the CEO, ensuring that organizational goals and priorities are met efficiently.
• Manage the CEO’s professional and personal scheduling, including agendas, email, phone calls, and other logistical tasks.
• Coordinate complex calendar management and act as the primary liaison for internal and external communications on behalf of the CEO.
• Oversee the CEO’s travel logistics, including accommodations, transportation, and itinerary management.
• Provide comprehensive administrative support, including creating documents, maintaining filing systems, and managing databases.
• Organize CEO communications and plan executive-level meetings and events, including off-site engagements.
• Refine and maintain internal processes that enhance the CEO’s workflow and productivity.

Requirements:

• Two or more years of experience in an Executive Assistant.
• Excellent written and verbal communication skills with a professional demeanor.
• Strong time-management and multitasking skills with the ability to organize and coordinate multiple projects simultaneously.
• Proficiency with office productivity tools and a demonstrated aptitude for learning new software systems.
• Flexibility to adapt to changing priorities and an eagerness to take on challenges.
• A commitment to maintaining confidentiality and professionalism at all times.
• Must be willing to travel as needed and work weekends to attend conferences or other events to support the CEO’s operations.

Preferred Qualifications:

• Experience in budget and expense management.
• A background in developing and refining internal processes and organizational systems.

Some of our amazing benefits:

• Competitive salary and comprehensive training.
• Discounts on company products and services.
• Medical, dental, and vision insurance plans.
• 401(k) retirement plan with matching contributions.
• Paid time off opportunities.