Clarity Recruiting is hiring: Executive Assistant in New York

Our client, a fast-growing tech company, is looking for a highly organized, flexible, and proactive Executive Assistant/Recruiting Coordinator to support the Founder and assist with recruiting operations. This is a hybrid role combining calendar and project management with recruitment coordination, offering a unique opportunity to be involved in both high-level executive support and talent acquisition.

This role requires someone who thrives in a fast-paced, startup environment, is comfortable with shifting priorities, and has a "no task too big or too small" mentality. The ideal candidate will be detail-oriented, comfortable working independently, and able to juggle multiple tasks with ease. If you're a self-starter who can help the Founder stay on top of their schedule and make sure everything runs smoothly behind the scenes, we want to hear from you!

This role will likely pay $35-40/hr and will be an ongoing temporary role. This role will also be onsite in their NYC office.

Responsibilities:

Executive Assistant Duties:

• Provide administrative support to the Founder, including calendar management, travel arrangements, and meeting coordination
• Ensure the Founder is always on time for meetings and has everything they need for a seamless day
• Prepare and organize materials for meetings, presentations, and events
• Handle special projects as needed and assist with day-to-day operations
• Act as the point of contact for both internal and external stakeholders

Recruiting Coordination Duties:

• Manage the recruiting calendar, including scheduling interviews and coordinating with candidates
• Ensure interview rooms are set up, assist candidates with any logistical needs, and give them a tour of the office
• Liaise with candidates and internal teams to confirm interviews, feedback, and next steps
• Help streamline recruiting processes and ensure a smooth experience for both candidates and interviewers
• Assist in ad hoc recruitment-related projects as needed

Qualifications:

• Must have: Prior experience working in tech or at a venture capital firm
• Proficiency in Notion; strong skills in Google Sheets and/or Airtable preferred
• Experience with calendar management and project management
• Comfort in a fast-paced, startup environment with a "no task too big or too small" mentality
• Ability to anticipate needs and proactively manage priorities
• Excellent communication and interpersonal skills, with a customer-service mindset
• Strong attention to detail and ability to multi-task
• Ability to adapt quickly and stay organized in a dynamic work environment