Career Group is hiring: Executive Assistant in Palo Alto

Our client, a renowned investment firm dedicated to Education, Research, and Innovation, is seeking a skilled Executive Assistant to join their team! In this role, you will provide essential support to a dynamic group of investment professionals, handling global travel arrangements, expense management, and complex calendar coordination. This is a unique opportunity to become part of a team celebrated for its exceptional culture, welcoming environment!

**Please note that this is a 3-month, hybrid, on-site, contract role in Palo Alto. The pay will be $30-45/hr.**

Key Responsibilities:

• Manage complex business calendars for multiple executives, ensuring schedules are well-coordinated.
• Arrange domestic and international travel with detailed itineraries.
• Handle expense reports and process invoices with a high degree of accuracy.
• Organize and execute both onsite and offsite events.
• Collaborate effectively with the EA team to support broader organizational goals.
• Provide backup support to Reception as needed.
• Take on various ad-hoc projects and assignments as required.

Responsibilities:

• At least 2+ years of experience in administrative support.
• Bachelor’s degree required.
• Strong ability to schedule and manage tasks with precision.
• Exceptional attention to detail.
• A collaborative, team-oriented mindset.
• Proven ability to multitask and communicate effectively.
• High proficiency in technical tools and software.
• Capacity to handle sensitive and confidential information with professionalism and discretion.

Please submit your resume for consideration.

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We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.