Executive Assistant Job at Lawyers On Demand in Washington

A highly regarded law firm in Washington, D.C. is seeking skilled applicants for their opening as an Executive Assistant. This position will support a senior Director in the D.C. office in a high-volume environment. This is a temp-to-perm opportunity, with the firm seeking applicants with a high level of attention to detail combined with a willingness to work overtime.

• Permanent salary - $100k
• Hours are 7:00am - 4:00pm, 5 days per week in the D.C. office
• ASAP hiring need - temp-to-perm role
• Significant overtime - individuals in this role will be responsible for managing inboxes, scheduling appointments, organizing calendars, scheduling travel, and other administrative duties in the mornings, evenings, and over the weekend in order to properly support the Director's busy schedule.

Duties:

• Manage attorney calendar

• Read and manage emails, print client emails and attachments

• Answer telephones, accurately take and relay messages

• Arrange for video conferencing and conference calls

• Open and sort mail, prepare material for mailing, handle photocopying projects

• Assume responsibility for maintaining the highest level of confidentiality of all firm and client information, records and files, both within and outside of the firm.

• Create daily and travel itineraries, provide updates accordingly

• Create, edit and proofread work product to ensure accuracy in emails and other work product

• Input, review, edit and finalize timekeepers' time entries through the firm's web-based time entry program using firm standards

• Arrange all travel, CLE reporting and professional memberships

• Process reimbursements, expense reports and check requests

• Handles monthly client billing, reviews billing proformas for accuracy and completeness, performs client, matter and timekeeper inquiries and narrative edits

• Create engagement letters, open new matters and generate client conflict checks

• Effectively manage projects by meeting deadlines and conducting follow-up as needed

• Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices and arranging catering for lunch/dinner client meetings

• Heavy communication with clients and internal attorneys on a regular basis

• Assist with document conversion, clean-up and formatting of complex documents

• Perform any and all other duties as necessary for the efficient functioning to support the Director

Qualifications:

• Bachelor’s degree in a healthcare related field preferred plus strong proficiency with MS Excel, PowerPoint and Word
• Prior administrative law firm or legal, medical or pharmaceutical environment experience preferred
• Ability to multi-task
• Proactive self-starter
• Attention to detail, strong organizational and analytical skills
• Strong knowledge of Microsoft Works Products (Word, Excel, PowerPoint and Outlook)
• 60 wpm typing speed, excellent grammar, spelling, punctuation and communication skills

LOD offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate’s general skill set, the applicability of the candidate's skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.