Cox Communications, Inc.
Cox Communications, Inc. is hiring: Executive Assistant II in Goleta
Cox Communications, Inc., Goleta, CA, United States, 93199
Company
Cox Communications, Inc.
Job Family Group
Business Operations
Job Profile
Executive Assistant II
Management Level
Individual Contributor
Flexible Work Option
No remote option; must work at a specified Cox location
Travel %
Yes, 5% of the time
Work Shift
Day
Compensation
Hourly base pay rate is $33.70 - $50.53/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
Job Summary:
The Executive Assistant /Office Coordinator will provide seamless execution of tasks to ensure the efficient operation of the office. This position involves team management and employee engagement, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects as needed.
You will primarily support the Market Vice President by providing seamless execution of tasks, including team management and assistance with correspondence and internal communications, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.
The role includes office coordinator type duties managing administrative tasks, coordinating office activities, and providing support to staff and management. Responsibilities also encompass overseeing office communications, handling scheduling, managing supplies, and organizing events.
Additionally, you will act as a liaison with vendors and service providers, support HR functions, and assist with IT and facilities management.
The ideal candidate is proactive, friendly, organized, detail-oriented, and possesses excellent communication and multitasking skills.
Primary Responsibilities and Essential Functions:
Skills and Requirements:
Minimum:
Preferred:
Benefits
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.
About Us
Cox Communications is all about creating moments of real human connection; and for employees, that's true both in the workplace and in the problems we solve for customers. From building advertising solutions to unleashing IoT technologies to creating an exceptional experience for customers in our retail locations and online, we're creating a world that is smarter and more connected. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
Cox Communications, Inc.
Job Family Group
Business Operations
Job Profile
Executive Assistant II
Management Level
Individual Contributor
Flexible Work Option
No remote option; must work at a specified Cox location
Travel %
Yes, 5% of the time
Work Shift
Day
Compensation
Hourly base pay rate is $33.70 - $50.53/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
Job Summary:
The Executive Assistant /Office Coordinator will provide seamless execution of tasks to ensure the efficient operation of the office. This position involves team management and employee engagement, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects as needed.
You will primarily support the Market Vice President by providing seamless execution of tasks, including team management and assistance with correspondence and internal communications, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.
The role includes office coordinator type duties managing administrative tasks, coordinating office activities, and providing support to staff and management. Responsibilities also encompass overseeing office communications, handling scheduling, managing supplies, and organizing events.
Additionally, you will act as a liaison with vendors and service providers, support HR functions, and assist with IT and facilities management.
The ideal candidate is proactive, friendly, organized, detail-oriented, and possesses excellent communication and multitasking skills.
Primary Responsibilities and Essential Functions:
- Interacts daily with senior leaders and their teams.
- Coordinates Leadership Staff Meetings and all department meetings and employee engagement events: efficient in securing the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes.
- Manages a complex, changing calendar: using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources.
- Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
- Analyzes, writes, and summarizes data from multiple sources: Develops letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
- Draft invitations, announcements, and other documents.
- Prepares presentations, and other documents using MS Word, Excel and PowerPoint for various needs inclusive of meetings and program reviews.
- Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
- Maintains confidential information and secure access to confidential company information.
- Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
- Sorts and distributes mail and packages to appropriate parties.
- Greets and assists visitors and arranges for escorts, as necessary.
- Processes expense reports and invoices.
- Gathers and arranges materials and relevant information for assigned project or person.
- Codes, compiles, and files correspondences, records, documents and reports according to an established system.
- Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures.
- Owns and maintains contact and information resources for leaders.
- Event coordination with planning and executing office events such as meetings, conferences, and employee engagement activities.
- Handle all logistical aspects of events, including transportation, accommodation, and scheduling.
- Manage conference room bookings, set up technology, and run meetings.
- Provide general support to the office staff and leadership team.
- Liaise with vendors for office-related services, including repairs and maintenance.
- Point of Contact for all local employee engagement as well as some cross over support for other cox locations i.e. Southern California, Phoenix, and Las Vegas
- Engages with assigned team members, boundary partners, customers, and other stakeholders to ensure accurate and timely communication and task completion.
- Participates in ad-hoc cross-functional assignments.
Skills and Requirements:
Minimum:
- High School Diploma/GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 5 years' experience; or 9 years' experience in a related field
- Experience directly reporting to and supporting senior executives and their respective teams
- Strong knowledge of MS Office, MS Access PowerPoint, Outlook, and MS Word required
- Excellent planning, calendar management, organizational, meeting coordination and project management skills
- Excellent ability to work effectively with teams throughout organization, navigate network effectively, and gain support from peers and others within team
- Must be detail-oriented, able to develop and maintain highly efficient work environment, effectively prioritize and have time management skills
- Must have experience maintaining confidential, business, and personnel sensitive information
- Strong written, and verbal communication skills to use sound judgment to field inquiries professionally and efficiently
Preferred:
- Spanish speaking strongly desired
- BS/BA BA or advanced degree in related discipline strongly desired (i.e., Business)
- Project management experience desired.
- Experience in telecommunications desired.
- Experience and understanding of Oracle.
Benefits
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.
About Us
Cox Communications is all about creating moments of real human connection; and for employees, that's true both in the workplace and in the problems we solve for customers. From building advertising solutions to unleashing IoT technologies to creating an exceptional experience for customers in our retail locations and online, we're creating a world that is smarter and more connected. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.