Legal Secretary Job at LHH in San Diego

Legal Secretary

Location: San Diego, CA (3 days in office, 2 days remote)

Salary: $65,000 - $80,000 per year, along with Paid Time Off, Paid Sick Time and Holidays, Healthcare, Dental and Vision Coverage, 401k

Job Type: Direct Hire, Hybrid, Full-Time

LHH is working with a prestigious law firm in San Diego in seeking a highly skilled and experienced Legal Secretary to join their team. This role offers a hybrid work schedule, allowing you to work three days in the office and two days from home. The ideal candidate will have a strong background in transactional law, with at least three years of experience in corporate law, commercial and business transactions, and securities, as well as real estate.

Responsibilities:

• Provide administrative support to attorneys and legal staff.
• Prepare and draft legal documents, correspondence, and reports.
• Manage and organize legal files and records.
• Coordinate and schedule meetings, appointments, and court appearances.
• Conduct legal research and gather relevant information.
• Assist in the preparation of legal presentations and reports.
• Handle client communications and maintain confidentiality.
• Assist with entity formation, including corporations and LLCs.
• Manage general corporate governance tasks.
• File documents with the Secretary of State, Internal Revenue Service, FinCEN, and SEC and State Securities agencies.
• Prepare engagement letters and conflict waivers.
• Run conflicts reports and submit new matter openings.

Qualifications:

• Minimum of 3 years of experience as a Legal Secretary in corporate law, commercial and business transactions, and securities.
• Strong knowledge of transactional law and legal procedures.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite and legal research tools.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and attention to detail.