Cayuga Health System is hiring: Administrative Assistant in Ithaca

Administrative Assistant II - Full Time - Days

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs. 

Position Overview:

The Administrative Assistant II is an integral member of the Senior Management Team, who proactively provides administrative and organizational support to the leadership team. They will play a crucial role in facilitating the leadership team's effectiveness, managing administrative tasks, and ensuring smooth operations within the organization. They will serve the leadership team to assist in scheduling, email coordination and meeting preparation and will maintain timely day-to-day communication and coordination in order to empower their leaders to operate at full strategic capacity.

Roles and Responsibilities

• Supports and assists the SVP, VP and AVP's in the operations division of Cayuga health system by providing full support for all incoming and outgoing communications along with being responsible for all calendaring.

• Compiles, edits and prepares documents, correspondence, and presentations. Independently creates and edits draft material, processes final documents, and arranges for distribution.

• Manages daily schedules aligning with current priorities and deadlines. Develops and maintains a system that alerts executives of upcoming deadlines, incoming requests and events.
• Remains knowledgeable about strategic goals and issues of importance to the COO's office in order to make informed decisions in all aspects of the job
• Responsible for coordinating travel and overnight accommodations as well as coordinating large-scale meetings across the health system and with external parties as identified including catering.
• Responsible for greeting people with a professional and customer service focus while also managing day-to-day priorities and challenges as they arise and are assigned
• Assist with coordination, preparation, editing and submission of presentations and reports for meetings including but not limited to Board of Directors, Senior Leadership, etc.
• All other duties as assigned

Minimum Qualifications:

• Minimum of five years of experience as an Administrative Assistant (or similar role) required
• Proficient in Word, Excel and PowerPoint.
• Must possess strong communication skills (written and oral) and ability to handle confidential information with discretion
• Sound decision-making and judgment with the ability to think and act under pressure while consistently exercising discretion
• Strong organizational skills needed
• Requires a professional and sensitive manner with patients, visitors, employees, and medical staff.
• Must be self-motivated with ability to work without close supervision.
• Attention to detail and accuracy is critical.

Preferred Qualifications:

• Associates degree in related field such as Business Administration and/or Bachelor's degree preferred. Relevant experience will be considered for the right candidate.

Physical Requirements:

• The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
• The work environment is a pleasant office environment with typical noise level. The Administrative Assistant is occasionally required to travel to other organization and affiliate locations throughout the course of the job to meet with employees, attend meetings, and other related activities.

Work and Travel Requirements:

• Shift: Typically, 7:30 AM - 4:00 PM or 8:00 AM - 4:30 PM (may vary)
• Primarily onsite work, location may vary depending on where the leaders they support are working that day
  • Cayuga Health Administration - 767 Warren Rd, Ithaca, NY 14850
• Hybrid flexibility will be offered with a heavy emphasis on face-to-face live interactions and a minimum of 4 days a week onsite.
• Travel to various organization and affiliate locations is a requirement of this position

• Requires flexibility and occasional weeknight hours for health system events.

Pay Range Disclosure:

• $23.25 to $26.50 per hour

At this time Cayuga Health System will not sponsor a new applicant for employment authorization for this position.

If you are interested in applying for this position and you require an accommodation, please contact Cayuga Health System at hr@cayugamed.org

Cayuga Health System Commitment to Diversity, Equity & Inclusion

Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at talentacquisition@cayugahealth.org.

I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me.

I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks.

I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment.