Executive Assistant Job at Robert Half in Bridgewater

We are actively seeking an Executive Assistant to join our team in Bridgewater, New Jersey, for a long-term contract assignment. This role will primarily involve providing administrative support to our high-level executives. This includes managing day-to-day administrative tasks, liaising with Board of Directors, and supporting C-Suite.

Responsibilities:

• Manage schedules, calendars, and communications for the CEO and CFO.
• Handle confidential information with discretion and professionalism.
• Prepare executives for meetings, including drafting correspondence and presentations.
• Provide reports and analysis to support decision-making.
• Oversee strategic initiatives and independently manage projects.
• Coordinate key events like the Annual Meeting and Board of Directors (BOD) retreats.
• Maintain BOD documentation, take meeting minutes, and ensure compliance.
• Handle administrative tasks, including tracking expenses and coordinating travel.
• Streamline processes and improve organizational efficiency.
• Build relationships across the organization to enhance operations and collaboration.

• Minimum of five (5) years in an administrative position supporting C-level executives and BOD.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams), ASANA and virtual meeting platforms such as Zoom.
• B.A. or equivalent experience required.
• Strong organizational, time management, and project management skills.
• Excellent interpersonal, written communication, and problem-solving abilities.
• High attention to detail and ability to meet deadlines under pressure.
• Proactive, self-starter, and team player.
• Effective at interacting with diverse stakeholders at all levels.
• Ability to set and achieve personal and team goals aligned with organizational priorities.
• Capable of coaching, developing, and motivating high-performing teams.
• Strong leadership skills, maximizing personal and team strengths.