Executive Administrative Assistant Job at DEXSTA FEDERAL CREDIT UNION in Wilming

About Us
DEXSTA Federal Credit Union is a not-for-profit full service financial institution that exists to serve its members. “Since 1937, our credit union has maintained our commitment of ‘people helping people.’ If our members have a need, we find the solution. Be sure to visit any of our branches and see the difference a credit union makes.”

Jerry King | PRESIDENT, CEO

Our Communities
Fulfilling the credit union movement’s mission of “people helping people” is always at the heart of DEXSTA Federal Credit Union’s community efforts. We lean upon the old adage of “actions speak louder than words” to bring that philosophy to life in our communities. DEXSTA has been a long-time supporter of Children’s Miracle Network (CMN) Hospitals, Ronald McDonald House, and Sunday Breakfast Mission. We also support the Boys & Girls Clubs of Delaware and are always looking for new ways to get involved! Any time the DEXSTA team comes together for a good cause, some fun and laughs always seem to follow!

DEXSTA Federal Credit Union is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. DEXSTA Federal Credit Union makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Our full time positions come with the following benefits that are paid by the company for employees:

• Medical and prescription plan

• Vision Plan

• Life Insurance

• AD&D Insurance

• Money Purchase Plan(Pension plan)

• Short Term Disability

• Long Term Disability

• Paid Time Off

Additional Benefits:

• Dental Insurance

• AFLAC Insurance

• 401k Plan with company match

• Incentive plans for certain positions

• Membership to the Credit Union

Position Summary:

Perform office administrative functions requiring confidentiality, initiative and independent judgment for the President/CEO, Senior Management, and Volunteers. Interface with visitors, vendors, and regulators. Work collaboratively on organization-wide initiatives and events that contribute to the strategic direction and social responsibility of the Credit Union.

Duties/Responsibilities:

Follow all credit union policies, procedures, and requirements in addition to all state and federal laws and regulations, including Regulation CC, the Bank Secrecy Act, OFAC and USA Patriot Act/Customer Identification Act (CIP). Educate members on various credit union policies, procedures and related laws and regulations where applicable.

Perform confidential duties using complex and varied research, clerical, and support duties.

Responsible for the arrangements and/or materials needed for monthly board meetings, supervisory committee meetings, annual membership meeting, appreciation banquet, and strategic planning meeting, as well as for other events as required, including coordinating location, scheduling, sending reminders, and organizing catering when necessary.

Prepare correspondences, projects, meeting minutes and reporting, utilizing a broad range of technology for executive, volunteer, and business audiences.

Take and distribute board meeting minutes.

Arrange and coordinate appointments, conferences, meetings, corporate travel, and seminars for volunteers and credit union personnel.

Maintain and manage NMLS Federal Registry, CUNA Council memberships, HR Direct membership, and volunteer portals.

Administer self-study training portals and training records for staff and volunteers for regulatory compliance.

Maintain and process updates to the policy manual, strategic plan, and volunteer attendance binders.

Review and manage the credit union’s vendor management program for regulatory compliance.

Maintain Employee/Official Member records to include restricting and unrestricting accounts accordingly.

Maintain credit union vehicle travel log and maintenance schedule.

Issue Alapocas lot parking permits for assigned staff and maintain lot contract.

Maintain copies and permanent records in accordance with retention policies.

Purchase and maintain supplies for the office.

Conduct courier runs between offices as directed.

Assist human resources department as needed.

Complete other duties as assigned.

Essential Functions:

Extended sitting up to 60% of the time.

Lifting, up to thirty-five (35) pounds occasionally required.

Bending, squatting, kneeling, reaching above or below shoulder level frequently required.

Intermediate mathematical skills (calculations/concepts involving decimal and percentages).

Occasional travel and irregular hours may be a requirement.

Occasional exposure to dust and poor ventilation.

Critical thinking skills.

Excellent oral, written, grammar and communication skills. Ability to use technology and follow verbal and written instructions.

Proficient with Microsoft Office Suites and Adobe Acrobat software

Possess strong organizational ability, time management, ability to multi-task and make decisions independently.

Valid driver’s license required.

Must be bondable.

Education, Training and Experience:

High school diploma or the equivalent.

Minimum 2 years experience in an executive/administrative position.

DISCLAIMER

The information in this position description has been designed to illustrate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all the duties and responsibilities and/or qualifications required of any employee assigned to this position.