Administrative Assistant Job at Crete Professionals Alliance in Fair Lawn
Crete Professionals Alliance, Fair Lawn, NJ, US
Job Description
Summary
Savastano Kaufman is seeking an Administrative Assistant to join our team. We are a forward-thinking firm located in Fair Lawn, NJ. A certified public accounting firm, specializing in accounting, taxation, IRS resolution, and consulting needs for individuals and small to medium size companies. Our focus is on providing exceptional personal service to our clients.
Position description:
The Administrative Assistant is responsible for general office tasks including scheduling, maintenance of client data, client files, and preparation of business meeting materials. This individual will communicate proactively to ensure deadlines and the needs of clients are met. Provides administrative support to team members and positively contributes to the office culture and client experience. This position is an excellent fit for a customer service orientated professional seeking an opportunity within a growing firm.
Specific responsibilities:
Reception desk duties, greeting clients and visitors
Client scheduling and follow-up
Screen incoming telephone calls and route calls to the appropriate party
Administrative support for principals; including calendar management, scheduling, and timekeeping
Administrative support for other team members as needed
Preparation of agendas, reports, presentations, and other materials to prepare for client meetings and other business activities
Prepare bulk mailings and client outreach
Organize and maintain client and referral partner data base
Organize and maintain client files
Provide exceptional customer service
Ensure accuracy and quality control of all work product
Maintain confidentiality of personal and sensitive data
Final assembly of client tax documents
Assist with electronic filing of tax returns
Qualifications and competencies:
Familiarity with a professional services firm and/or accounting experience
Advanced technology skills
Desire to grow and advance through continued training
Two years of administrative, customer service, or hospitality experience a plus
Detail oriented
Ability to multitask, prioritize, and organize efficiently
Excellent verbal and written communications skills
Salary and benefits:
High quality health insurance, dental insurance, and vision
Life Insurance
401k plan with company match
Bonus opportunities
Paid time off, paid holidays
Competitive salary, commensurate with experience