Wayne County Government is hiring: EXECUTIVE ASSISTANT 2 in Detroit

WHO WE ARE:

The Charter County of Wayne is Michigan's largest county. We are home to 34 cities and nine townships. From Rockwood to Livonia, from Sumpter Township to the Grosse Pointes, each community in Wayne County offers residents and businesses a unique blend of opportunity to live, work, play and raise families. Headquartered in Detroit, our largest city and the automotive capital of the world, Wayne County offers a diversified economy and high standards for our residents' quality of life. Our history is rich and we take pride in being one of the most diverse communities that values culture, arts, and world-class amenities. Wayne County provides leadership that ensures the County operates efficiently, effectively, and responsibly. We provide transparently while building a stronger County inclusive of collaborations, innovation, and a clear focus on serving our residents.

DESCRIPTION OF MAJOR JOB DUTIES

The Economic Development Department Director's Executive Assistant 2 - Scheduler is responsible for the planning, organization, and implementation of the EDD Director's daily and long-range schedules, ensures that the EDD Director's schedule is followed and respected and provides "gatekeeper" and "gateway" role. This position also acts as a liaison for the EDD Director with the members of the Executive Cabinet, staff and public. The EDD Director's Scheduler must consistently communicate the EDD Director's schedule / time commitments with EDD DIRECTOR delegates identified by the EDD Director.

Required Tasks

• Manage and maintain EDD Director's calendar and schedule, schedule internal and external meetings, conferences, special events and travel.
• Prepare the daily schedule for the EDD Director and distributes copies to the Executive staff weekly
• Prepare detailed notes for the EDD Director, including important numbers, locations and contact names.
• Prepare monthly projected schedules for the EDD Director.
• Create and maintain a master schedule with significant dates including, but not limited to events all of which not committed to but require awareness.
• Brief the EDD Director on all scheduling activities and requests for his appearance.
• Schedule all staff meetings and briefings involving the EDD Director.
• Coordinate schedules of participants attending meeting.
• Help coordinate and execute all of the EDD Director major events that he hosts or co-hosts.
• Review and respond to email, mail, invitations and phone calls; this may include responding on behalf of the EDD Director.
• Maintain an electronic filing system for correspondence, business matters and other related data
• Respond to all invitations, either by written (electronic) correspondence or by personal telephone call.
• Maintain files of invitations that have been accepted, declined, or that are tentative/pending.
• Ensure that the EDD Director is provided with briefing materials for each event by coordinating with event participants and the appropriate internal staff.
• Act as a liaison between the EDD Director, other staff, government offices, agencies, and constituents to arrange for the EDD Director attendance at meetings, events or to coordinate travel plans.

Educational/Experience Requirements

• Bachelor's degree preferred in business-related field; HS diploma/GED required: AND
• A minimum of five (5) years of experience in supporting executive-level leadership