Legal Secretary Job at Mokri Vanis & Jones LLP in Newport Beach

Who We Are:

· Mokri Vanis & Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals.

About the Role:

· The Legal Secretary is a critical member of the team who supports attorneys during all phases of the litigation process, from the initiation of a case to the discovery period, trial preparation, trial, and post-trial in their practice by assisting in the preparation service and filing of legal documents, maintaining files and calendar, and performing general administrative/clerical duties. The ideal candidate is organized, accountable, independent, and reliable with a professional demeanor and communicates and interacts well with attorneys, management, and the rest of the legal support team. He/she must have excellent problem-solving, written and verbal communication, and multi-tasking skills.

What You'll Do:

· Prepares documents from written and oral dictation; composes drafts, and revises documents, forms, and other items as required.

· Schedules couriers, notarial services, court reporters, and other special functions as needed.

· Transmits documents to clients, courts, and other agencies via appropriate method of service.

· Opens, reviews, and directs incoming mail.

· Composes, types, and distributes correspondence, including e-mail and faxes, using individual initiative and as assigned.

· Organizes and maintains electronic file system; processes all documents for appropriate filing.

· Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls.

· Coordinates attorney appointments and due date calendars, ensuring that all dates are communicated with the appropriate party.

· Prepares jury instructions and trial binders; coordinates trial exhibits.

· Arranges and coordinates travel and prepares expense reports.

· Processes client disbursements, expense reports, and timesheets.

· Ensures that billable hours are input into computer system correctly and in a timely manner depending on individual attorney needs/assignment.

· Conducts research as requested utilizing appropriate reference sources.

· Assists in development and implementation of office systems and procedures as needed.

· Assists with special projects as assigned.

· Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed.

· Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

· Performs other related duties as assigned by management.

About You:

· Dedicated, detail-oriented, and customer-service savvy interactions.

· Ability to interact effectively with a wide range of staff throughout the company.

· Aptitude in identifying and resolving issues in file resolution and litigation timeliness.

· Drafting and analytical skills to update and develop new operational procedures.

· Strong familiarity with civil procedure, including understanding motion content and court filings.

· Skill working with and driving attorneys.

Your Qualifications:

· Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.

· Excellent verbal and written communication skills.

· Excellent grammatical and spelling skills.

· Proficient on Outlook and Microsoft products.

· Knowledge of court procedures and rules.

· Commitment to excellence and high standards.

· Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

· Strong interpersonal skills.

· Ability to understand and follow written and verbal instructions

· Ability to deal effectively with a diversity of individuals at all organizational levels.

· Good judgement with the ability to make timely and sound decisions

· Creative, flexible, and innovative team player

· Ability to work independently and as a member of various teams and committees.

· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

· Acute attention to detail.

· Demonstrated ability to plan and organize projects.

· Ability to perform diversified clerical functions and basic accounting procedures.

· Ability to effectively communicate with people at all levels and from various backgrounds.