Experienced Executive Assistant Job at Maman Corp in Elk Grove Village

We are looking for a friendly, competent Office Assistant to help with the
organization and running of the daily administrative operations of the
company.

What does an office assistant do at Maman Corp?
The ideal candidate will be a hard-working professional able to undertake a
variety of office support tasks and work diligently under pressure. This
person will be comfortable working with a high degree of attention to detail
and discretion as well as incorporating new and effective ways to achieve
better results for the office team.

Responsibilities
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and run the weekly office meetings and appointments
Monitor level of supplies and identify shortages of supplies or merchandise
Resolve office-related malfunctions and respond to requests or issues

Create merch bags for clients and visitors
Coordinate with other departments to ensure compliance with established
policies
Maintain trusting relationships with suppliers, customers and colleagues
Perform receptionist duties when needed

Organize new employee packets and documents

Requirements
Proven experience as a back-office assistant, office assistant, virtual
assistant or in another relevant administrative role
Knowledge of back-office computer systems
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills

Proficiency in MS Office