Legal Secretary Job at Kitch Attorneys & Counselors in Toledo

Kitch Attorneys & Counselors is a defense-oriented firm. We are looking for a Legal Secretary for our Toledo, Ohio office that is specialized in Litigation who has at least 2 years of experience to undertake a variety of administrative and clerical task. The candidate will work under the supervision of attorneys and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.

Responsibilities

• Provide administrative support to one or more attorneys
• Effectively communicate with witnesses, clients, colleagues and partners
• Produce and file various legal documents such as appeals, motions or petitions
• Preserve an updated case record system
• Answer phone calls, take notes/messages and redirect calls when appropriate
• Maintain and update inventories of contact details
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
• Duties as assigned

Skills

• Proven experience as legal secretary (At least 2 year of experience preferred)
• Knowledge of legal terminology, regulations and court system
• Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictation, document management system)
• Possesses superb at typing skills in order to work on dictation efficiently
• Working knowledge of litigation management software systems is a plus
• Proficiency in English
• Proficient with maintaining a Calendar Task List
• Qualified at scheduling depositions
• Strong proofreading, grammar, and writing skills
• Outstanding time-management and typing skills
• Ability to multitask and being comfortable dealing with a diverse pool of people
• Experience working with Medical Malpractice Defense (preferred)