Litigation Legal Secretary Job at SourcePro Search, LLC in Los Angeles

We are conducting a search for an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles.

What You'll Do:

• Maintain a consistent physical presence to foster a collaborative and interactive environment, optimizing assignments, cross-training, and peer-level support to ensure seamless operations for the practice;
• Serve as a facilitator of client communications and coordinator of client meetings;
• Oversee administrative functions and ensure timely completion of tasks, including finance and billing-related tasks, time and expense entries, opening of new matters, creation and maintenance of client presentations, and other administrative projects as assigned;
• Draft, format, and proofread legal documents, including pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondences. Ensure all documents comply with court requirements and firm standards;
• Maintain and organize case files and client documents, both electronic and physical;
• Track important deadlines, court dates, and ensure timely and accurate filings with courts and apply subject matter expertise to the coordination of legal tasks and projects;
• Assist attorneys with the discovery process, including the collection, review, and production of documents. Manage e-Discovery projects and coordinate with third-party vendors;
• Support client billing processes, ensuring adherence to time entry protocols, proofreading and reviewing client bills, applying proper task codes, managing rate changes, and preparing expense reports or audits as necessary;
• Handle calendar management, scheduling, expense reporting, travel arrangements, and deadline tracking; and
• Willingness to work overtime as required.

What You'll Bring:

• Minimum of 6 years of experience as a litigation legal secretary or supporting litigation practice group;
• Associate's or Bachelor's degree (preferred);
• Notary certification (preferred);
• Proficiency in Intapp Time, Chrome River, and iManage;
• Advanced knowledge and expertise in e-filing in both State and Federal courts (required);
• Advanced knowledge of federal, state, and local court rules (required);
• Ability to effectively prioritize and multitask, demonstrating collaboration, delegation, and teamwork;
• Strong attention to detail;
• Advanced proficiency of English grammar, spelling, and punctuation;
• Advanced proficiency in MS Word, document editing, and comparison tools;
• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Advanced proficiency in MS Excel, including spreadsheet and database applications;
• Advanced proficiency in MS PowerPoint and presentation tools;
• Advanced knowledge of timekeeping, expense processing, and billing;
• Proficiency in document management systems;
• Ability to thrive in a fast-paced environment, working both independently and within a team; and

• Proven ability to coordinate with other firm departments, with strong communication skills to convey instructions, verify results, resolve conflicts, and deliver results on time.