Receptionist Job at Nardello in New York

Salary: $75,000 - $85,000 plus annual bonus

Global investigative firm specializing in due diligence, litigation support and internal investigations is seeking a Receptionist to join their New York office. The successful candidate will be independent, highly organized, and a creative thinker who excels at problem-solving. They will be a self-starter with excellent organizational and communication skills, who is eager to be part of a team of hard-working individuals vital to the success of the firm.

Job responsibilities will include:

Office Management & Facilities Duties:

• Be the first point of contact for visitors and staff that enter the office.
• Manage daily office administration including incoming and outgoing mail, FedEx, messengers and packages, office supply inventory, food and beverage stock and general organization of the workspaces and conference rooms.
• Troubleshoot issues with phones, computers, copiers and other office equipment including interacting with repair vendors.
• Liaise with building management staff to report and resolve issues relating to the office's physical operation.
• Work closely with the Office Manager to assist with security, office repairs, maintenance schedules, and service requests.

Administrative Duties:

• Answer phone, route calls, and take messages.
• Provide administrative support for investigative staff:

• Travel arrangements.
• Expense reporting.
• Calendar management.
• Creating and formatting documents.
• Information gathering, binding, copy and collating.

Operations Support:

• Maintain and update CRM, Salesforce.
• Assist with records retention and maintenance.
• Maintain phone list and distribute contact cards.

Marketing & Events:

• Assemble marketing/presentation material.
• Assist in New York office internal events.

Ad Hoc:

• Perform other duties as assigned.

Skills:

• Strong verbal and written communications.
• Proactive problem-solver.
• Detail oriented.
• Team player.
• Microsoft Word.

Prior Experience:

• At least three years of administrative support experience in a professional services or hospitality environment.
• At least one year working with a CRM; Salesforce a plus.
• Experience organizing domestic and/or travel a plus.
• Experience compiling T&Es a plus.

Working Conditions:

• In-office five days per week; typically, a 40-hour work-week, with occasional overtime hours required.
• Significant amount of sitting and computer work.
• Lifting up to 25 pounds.
• Unpacking and storing supplies.

Nardello & Co. offers employees a competitive pay and benefits package. We are an Equal Opportunity Employer.

WHO WE ARE:

Ranked as the pre-eminent US investigative firm by Chambers & Partners, Nardello & Co.s experienced professionals handle a broad range of issues including civil and white-collar criminal litigation and arbitration support, due diligence, anti-corruption & fraud investigations, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships and independent investigations, and compliance consulting.

The firms clients include the worlds leading law firms and financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals and family offices, governments, NGOs, sports organizations, and academic and cultural institutions.

With offices in New York, London, Washington, DC, Los Angeles, Hong Kong, Dubai, and Singapore, Nardello & Co. maintains a professional staff that includes former US federal prosecutors, US and international lawyers, former law enforcement personnel and intelligence operatives, computer forensic experts, research analysts, former journalists, financial crime specialists, and forensic accountants.