Hoshizaki America, Inc. is hiring: Executive Administrative Assistant in Peachtr

SUMMARY

Performs a wide variety of administrative tasks in support of executive management.

ESSENTIAL FUNCTIONS

• Provide high-level administrative support to senior management, including managing calendars, scheduling meetings, and prioritizing appointments.
• Screen phone calls, emails, and other correspondence; respond or direct inquiries as appropriate.
• Coordinate travel plans, itineraries, accommodations, and transportation for executives.
• Prepare and proofread reports, presentations, and other correspondence; ensure proper organization of documents (both physical and digital).
• Schedule, organize, and assist in the preparation for internal and external meetings, including handling logistics, preparing agendas, and taking minutes.
• Assist with various ongoing projects by conducting research, preparing materials, and tracking deadlines.
• Organize and coordinate company events, conferences, or team-building activities, both virtual and in-person.
• Handle sensitive information with the utmost confidentiality and discretion, maintaining trust and professionalism.

EDUCATION & EXPERIENCE

Bachelor's degree preferred or an equivalent combination of education and experience and a minimum of three years of experience performing an executive assistant or administrative role.

KNOWLEDGE & SKILLS

• Technical Skills: Proficiency in Microsoft Office Suite - Advanced Excel Skills
• Excellent verbal and written communication skills with strong attention to detail.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Strong critical thinking and problem-solving abilities to resolve issues efficiently and independently.
• High level of professionalism, discretion, and ability to handle confidential information.
• Ability to build strong relationships with internal and external stakeholders.
• Ability to work well under pressure and adapt to changing priorities.

Preferred Qualifications:

• Experience with excel and other system applications.
• Experience with executive-level scheduling and calendar management.
• Knowledge of project management tools and software.
• Experience in a corporate or fast-paced environment.
• Bilingual or multilingual skills.

PHYSCIAL REQUIREMENTS

Non-Manufacturing:

• Typically work is in an office environment where the noise level is low to moderate.
• Requires standing and/or sitting for prolonged periods of time.
• Ability to lift boxes/materials weighing up to 10 lbs.
• Requires telephone work and/or computer work, as well as interactions with other employees and customers.
• Ability to read, write, listen, and communicate effectively.

Hoshizaki values Trust, Compliance, Transparency, & Collaboration