Middle School Secretary Job at Genesee Education Consultant Services, Inc. in Fl

Position Type:
Secretarial/Clerical

Date Posted:
12/16/2024

Location:
Bentley
BENTLEY COMMUNITY SCHOOL DISTRICT
NOTICE OF VACANCY

POSITION: School Secretary
LOCATION: Bentley Middle School

DESCRIPTION OF THE DISTRICT
The Bentley Community School District is a small-size school district east of Flint in Genesee County. The district has approximately 700 students in K-12th grades, with 150 students at the middle school. This small, tight-knit community is passionate about the educational opportunities it offers and takes great pride in all students' success.

POSITION DESCRIPTION
We are seeking a friendly and organized individual to join our dynamic middle school team as a Secretary. This role is crucial in providing essential administrative support to our school community.

RESPONSIBILITIES

• Administrative Support
  • Manage and maintain accurate student records, including attendance, grades, and disciplinary actions.
  • Process student enrollment applications, including verifying residency and collecting required documents.
  • Maintain accurate student immunization records while working with the Health Department to ensure compliance.
  • Coordinate open house, parent teacher conferences, field trips, assemblies, and the end of the year activities.
  • Prepare and distribute correspondence, reports, and other documents as needed.
  • Handle incoming and outgoing mail and packages.
  • Maintain office supplies inventory and order supplies as necessary.

• Communication
  • Greet and assist visitors in a professional and courteous manner.
  • Answer and direct phone calls, providing information and taking messages as needed.
  • Communicate effectively with students, parents, staff, and community members.
  • Manage building calendar.
  • Assist with the development and distribution of school newsletters and announcements.

• Financial Management
  • Create purchase orders.
  • Submit funds along with required documentation to the Business Office.

• Technology
  • Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Docs, Sheets, Slides) proficiently.
  • Distribute student chrome books and maintain accurate records of inventory, including student name, serial number, and damage/repair status.
  • Maintain and troubleshoot office equipment, including printers, copiers, and scanners.
  • Assist with technology-related tasks, such as managing school websites and social media.

MINIMUM QUALIFICATIONS

• High School diploma or equivalent required, Associates Degree preferred
• Strong oral and written communication skills
• Proficiency in Microsoft Office Suite and Google Workspace
• A positive, service-oriented attitude and a passion for working with young people
• Ability to communicate effectively and professionally and exercise tact and discretion in relationships with district personnel, parents, and general public
• Ability to problem solve, prioritize work, meet deadlines, and demonstrate organizational skills
• Willingness to keep abreast of changing technologies and to assume new responsibilities required by the introduction of new services
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to develop and maintain record keeping systems and procedures

REPORTS TO: Middle School Principal

WORKDAY/WEEK: 40 Hours per week - GECS

STARTING DATE: Immediately

COMPENSATION: $13.00 - $15.00 per hour, commensurate with experience

POSTING DATE: 12/16/2024

APPLY: www.bentleyschools.org under Employment Opportunities or https://www.gecs-inc.org/bentley.html

POSTING DEADLINE: Until Position is Filled

The Bentley Board of Education is committed to a policy of non-discrimination in relation to race, color, sex, age, religion, height, weight, gender identity, marital status, disability and national origin. For all concerns and complaints for issues relating to Title IX, Section 504, the Age Discrimination Act and Title II, please contact Kristy Spann, at 1170 N. Belsay Rd., Burton, MI 48509,
(810) 591-9121.