FLUENCY MEDIA is hiring: Executive & Sales Assistant in Ann Arbor

Fluency Media is seeking an executive and sales assistant with a minimum of five years of experience supporting high level executives. The ideal candidate is highly organized, responsive and has superb verbal and written skills. We need someone who offers flexibility and efficiency as priorities change, and a “can do” attitude.

Depending on skills, this may be a full or half-time position. Salary to be commensurate with skills.

Essential Functions:

• Organize and prioritize daily work activities, meet deadlines and multitask effectively.
• Coordinate all executive, domestic, and international travel and schedules. Extensive experience preferred.
• Assist Executive Management as needed, including project management and follow-up.
• Coordinate sales calls, assemble required documentation for meetings, conferences, etc. and conduct research as needed.
• Research sales, marketing and client opportunities.
• Draft proposals and communications
• Perform day to day office administration, purchasing, and maintenance.
• Research cost savings opportunities as they relate to office/executive administration, including vendor/supplier negotiations, and make recommendations to Executive Management.
• Coordinate and communicate staff schedules weekly.
• Plan and execute company events.
• Manage bill payment deadlines for executive team (and related reporting).
• Run personal errands requested by executive team (booking travel, getting lunch, etc.).
• Participate in special projects as requested.

Qualifications and Experience:

• Excellent communication skills, both oral and written.
• Strong analytical and organizational skills with keen attention to detail.
• Discretion to manage highly confidential information.
• Ability to interface with all levels of client management and personnel.
• Extensive knowledge of the Internet (research, networking tools).
• High level of competence with MS Office products including: Word, Power Point and Excel.

Preferred:

• 5 years minimum experience in executive administration and sales assistance
• LinkedIn networking skills.
• Experience with online contact management systems, sales and social media tools.
• College degree

Personal Characteristics:

• Smart, good problem solver and seeks feedback
• Personable
• Reliable, “gets things done”
• Good at prioritizing and flexible as needed

Fluency Media is an Equal Opportunity Employer. We offer:

• Excellent compensation for the right professional
• Competitive benefits for full-time employees, including medical & disability insurance, 401(k)
• True career growth potential and assistance
• Very casual atmosphere and dress code
• Our team is friendly, fun, serious and super helpful
• Prime location in downtown Ann Arbor
• Our CEO is pretty cool, too!