South Middleton School District is hiring: Building Secretary (209 Day Schedule)

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
11/1/2024

Location:
Boiling Springs High School

Date Available:
ASAPPosition Type:
Secretarial/Clerical/Secretary - 10-Months
Date Posted:
8/15/2024
Location:
Boiling Springs High School
Postion:
Building Secretary at Boiling Springs High School

Work Schedule:
7.5 hrs/day, 10 month position - (209 days)

Reports to:
Prinicipal at Boiling Springs high School

Closing Date:
Open until filled

Pay Rate: $17.69 to 20.35 contingent on school based experience

Job Summary:

Assist students, staff, administrators, and the community with any questions and/or concerns regarding the district.

Required Knowledge, Skills & Abilities:

• High School Diploma or equivalent
• One (1) to three (3) years' experience in a related office/secretarial role
• Superior proficiency of office methods, procedures, equipment and software such as Microsoft Office and Google Docs
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with the proven ability to meet deadlines

Required Clearances/Pre-employment Steps:

• Pre-employment physical examination
• PA State Police Criminal History Report
• FBI Criminal History Record
• PA Child Abuse Clearance
• Act 168 form

Preferred Knowledge, Skills & Abilities:

• Secretarial certification or additional training
• Associates degree in Business, Communications, Marketing or related field
• Prior experience in a school setting maintaining attendance, student cafeteria accounts or tax accounting disciplines according to the PA Department of Education.

Primary Duties:

• Operate telephone and relevant telecommunication devices, receiving phone calls and transferring to appropriate personnel; assist personnel with the operation of phones and voicemail.
• Maintain all attendance files, produce a daily attendance bulletin, and prepare various letters and citations for illegal absences, submitting letters to parents/guardians when necessary.
• Maintain student biographical information, entering new or withdrawal students and submitting letters to parents/guardians.
• Maintain communication with students, staff, and visitors and conserve/decorate front office, ensuring a safe, clean environment conducive to learning.
• Ensure students receive bus passes, lunch tickets for free or reduced meals, work permits, and homework assignments when absent from school.
• Assist the Principal and Assistant Principal with the preparation of the Student Handbook, editing and updating as necessary.
• Perform secretarial duties for the Principal and/or Assistant Principal, when needed such as typing, copying, filing, faxing, etc.
• Responsible for making all P.A. announcements for student body.
• Maintain telephone message system to inform students, parents, and staff of any changes in the district's schedules such as school closings and athletic events.
• Manages, sorts and files incoming files and records.
• May collect fees and payments; provides receipts and other records for monetary transactions.

Secondary Duties:

• Perform duties of the Administrative Assistant in her absence, which includes having a complete knowledge of grading and discipline.
• Perform other duties as assigned

Human Relations / Contact and Communications:

Must be able to effectively communicate with verbal and nonverbal communication with district staff, parents, students, contractors, vendors, etc. All communications should be of a professional nature while also being an engaged listener. Effectively build a collaborative culture with all stakeholders.

Physical Requirements and Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer
• Primarily inside environmental conditions

EOE