Alabama State Department of Education
Alabama State Department of Education is hiring: Transportation Administrative S
Alabama State Department of Education, Prattville, AL, United States, 36068
POSITION TITLE: Transportation Administrative Secretary
RESPONSIBLE TO: Superintendent of Education
REPORTS TO: Transportation Supervisor
QUALIFICATIONS:
•High school education or equivalent (GED certificate)
•Sufficient education and experience and/or training to demonstrate ability to perform duties of position
•Experience in general secretarial work and experience and/or training in automated management information systems
•Ability to communicate effectively with general public and Transportation/ Central Office staffs both orally and in writing
•Develop/Maintains a working knowledge of terminology and understanding related to the position and the Transportation Department
•Ability to treat all information with a high degree of confidentiality
•Such other qualifications as may be appropriate
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
•Maintains professional attitude and appearance at all times; is professional and courteous at all times
•Demonstrates a cooperative attitude with Transportation Supervisor and other departmental employees
•Performs general clerical duties to include, data entry, creation of files and record keeping, development of forms, spreadsheets, databases, etc...
•Answers telephone calls, helps resolve problems and concerns, routes calls to appropriate individuals as necessary
•Trip Direct- Assign drivers to field and athletic trips as needed
•Help secure and assign substitute drivers to vacant routes due to absences/vacancies (During regular business hours)
•Assist with new driver applicant electronic registrations and documentation
•Collects and files monthly Bus Route Reports and Turn by Turn Directions
•Collects and files First and Second Semester Bus Evacuation Drills
•Collects and files Annual ALSDE Illegal Bus Passing Survey, provides totals to Transportation Supervisor for submittal to ALSDE Pupil Transportation
•Enter bus route information into School Messenger for notification of late and/or double routes
•Verifies student transportation requests received from schools
•Provides schools with information regarding bus/route changes
•Demonstrates willingness to exhaust all efforts to provide assistance in locating lost students during route times
•Be available to help transport ACBOE students as needed
•Performs other duties as assigned by the local board of education.
JOB GOAL:
To serve as Transportation Administrative Secretary in a manner which ensures efficient support for the operation of the Transportation Department and to work with the Transportation Supervisor in implementing the designated functions of the department.
RESPONSIBLE TO: Superintendent of Education
REPORTS TO: Transportation Supervisor
QUALIFICATIONS:
•High school education or equivalent (GED certificate)
•Sufficient education and experience and/or training to demonstrate ability to perform duties of position
•Experience in general secretarial work and experience and/or training in automated management information systems
•Ability to communicate effectively with general public and Transportation/ Central Office staffs both orally and in writing
•Develop/Maintains a working knowledge of terminology and understanding related to the position and the Transportation Department
•Ability to treat all information with a high degree of confidentiality
•Such other qualifications as may be appropriate
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
•Maintains professional attitude and appearance at all times; is professional and courteous at all times
•Demonstrates a cooperative attitude with Transportation Supervisor and other departmental employees
•Performs general clerical duties to include, data entry, creation of files and record keeping, development of forms, spreadsheets, databases, etc...
•Answers telephone calls, helps resolve problems and concerns, routes calls to appropriate individuals as necessary
•Trip Direct- Assign drivers to field and athletic trips as needed
•Help secure and assign substitute drivers to vacant routes due to absences/vacancies (During regular business hours)
•Assist with new driver applicant electronic registrations and documentation
•Collects and files monthly Bus Route Reports and Turn by Turn Directions
•Collects and files First and Second Semester Bus Evacuation Drills
•Collects and files Annual ALSDE Illegal Bus Passing Survey, provides totals to Transportation Supervisor for submittal to ALSDE Pupil Transportation
•Enter bus route information into School Messenger for notification of late and/or double routes
•Verifies student transportation requests received from schools
•Provides schools with information regarding bus/route changes
•Demonstrates willingness to exhaust all efforts to provide assistance in locating lost students during route times
•Be available to help transport ACBOE students as needed
•Performs other duties as assigned by the local board of education.
JOB GOAL:
To serve as Transportation Administrative Secretary in a manner which ensures efficient support for the operation of the Transportation Department and to work with the Transportation Supervisor in implementing the designated functions of the department.