ACD/ Business Manager - Camp Timberlake

Job Type

Temporary

Description

JOB SUMMARY

The Assistant Camp Director/Business Manager furthers the mission of Girl Scouts of Texas Oklahoma Plains (GSTOP) through Timberlake Day Camp program. The Day Camp Assistant Director/Business Manager will assist in planning, directing, and supervising all camp programs, staff, and budgets, and in the event of the absence of the Camp Director, will assume the role of the Camp Director.

Requirements

ESSENTIAL DUTIES

• Assist in the administration and direction of all summer camp programming led by the Camp Director.
• Manage the daily operations of the camp business including inventory control, record keeping, mail, effective continual positive communication with staff and campers, and maintain effective continual positive communication with site managers.
• Create and manage Camp Programming with the direction of GSTOP Council and Camp Director.
• Communicate with the Camp Director on everything camp regularly and daily.
• Assist Camp Director with camp staff training.
• Assist Camp Director with management of camp financial expenses, keep receipts, manage camp credit card, all purchases for camp, keeping all purchases in alignment with approved budget.
• Assist with check-in and check-out, welcome families, trouble shoot. Make sure all the staff are accounted for, and units are prepared accordingly.
• Stay vigilant with all American Camper Association (ACA) guidelines and continually monitor programming to ensure standards are kept.
• Assist with the monitoring of safety and all procedures as they pertain to the complete supervision of all staff and campers.
• Help provide an atmosphere for developing good morale and wellbeing among staff and promote team collaboration. Discourage gossip and encourage comradery.
• Assist Camp Director/Business Managers have a designated relationship with the site managers in the proper and efficient operation of all business and programmatic things.
• Must be able to drive a camp vehicle and be physically able to respond to emergency situations.
• Maintain effective and positive public relations with parents, vendors, and members of the community.
• Be aware of camper and staff behavior always, assess the appropriateness, enforce the safety regulations and emergency procedures, and apply appropriate behavior management techniques. Take charge and in a calm and collected manner.
• Other duties assigned by Camp Director and as they present themselves.
• Evaluate the current season and make suggestions for the following season.
• Assist with the opening and closing of camp, return supplies and vehicles to the corporate office.

1. Interpersonal Relations 10. Organizational Knowledge
2. Conflict Management 11. Information Management
3. Customer Service Responsiveness 12. Self-Management
4. Adaptability 13. Fostering Diversity
5. Oral and Written Communication Skills 14. Achieve results
6. Team Building 15. Judgement and Decision-Making
7. Personal Integrity and Professional Conduct 16. Time Management
8. Accounting Basics and Business Acumen 17. Problem Solving
9. Decision and Judgement

• Minimum 21 years of age.
• Required valid CPR, AED, and First Aid certification (will be provided if needed).
• Commitment to the mission and purpose of Girl Scouting.
• Membership of Girl Scout organization.
• Must be willing to work with all people without regard to race, religion, ethnic origin, socio-economic status, sexual orientation, age, or disability.
• Experience and/or education in general Outdoor Education or Girl Scouts.
• Ability to coordinate on-site business activities.
• Desire and ability to work with children and adults in a camp community.
• Proven ability to effectively manage multiple priorities, meet deadlines and produce results.
• Ability to work a flexible schedule including nights and weekends.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Verbal fluency, good grammar, and professional appearance.
• Have and maintain a valid driver's license in the state where employee works/resides, with an acceptable driving record, acceptable insurance, and reliable transportation.
• You must complete and pass a criminal background check, motor vehicle records check, and drug screening.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• Ability and willingness to work outside in all weather conditions, walk long distances and on uneven terrain, lift and/or move up to 25 pounds.
• Ability and willingness to work in an environment includes exposure to environmental allergens including dust, mold, pollen, live birds, insects, and other animals.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

• Staff Training Week: June 2-6, 2025
• Camp Week1: June 9-13, 2025
• Camp Week 2: June 16-20, 2025
• Camp Week 3: June 23-27, 2025
• Camp Week 4: July 30 - July 1, 2025 (overnight)

• Required valid CPR, AED, and First Aid certification (will be provided if needed).