Executive Assistant Job at Central Bancompany in Jefferson City

Position Overview

The Executive Assistant will provide high-level administrative support for the Central Technology Services' executive team. This role requires a proactive and organized individual who can manage multiple tasks with precision and handle sensitive information with discretion.

Key Responsibilities

• Administrative Support: Manage and coordinate calendars, schedule meetings, and arrange travel plans for senior management. Ensure that the CTS executive's time is used efficiently.
• Communication: Act as a liaison between senior management and internal/external stakeholders. Prepare and edit correspondence, communications, presentations, and other documents.
• Meeting Management: Organize and manage meetings, including preparing agendas, taking minutes, and following up on action items.
• Project Coordination: Assist in the planning and execution of projects, including tracking deadlines, deliverables, and coordinating with various departments.
• Data Management: Maintain and organize files, records, and databases. Ensure that all information is up-to-date and easily accessible.
• Event Planning: Plan and coordinate events, conferences, and seminars. Handle logistics, invitations, and follow-up communications. Ensure food and beverage requirements for meetings are met.
• Financial Tasks: Assist with budget preparation, expense reports, and invoice processing.
• Office Management: Order supplies, maintain equipment, and handle other office-related tasks.
• Serve as liaison with clients, suppliers, and other staff.
• Welcome visitors, answer phones, and direct all incoming calls to appropriate parties.
• Assist with preparation of presentation materials.

Work Environment

The Executive Assistant will work in a fast-paced office environment. This role may require the ability to work outside of regular business hours to accommodate deadlines.

Qualifications

• High School Diploma, 2-4 years of college work preferred.
• Experience: Minimum of 3-5 years of office experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Detail-oriented with strong problem-solving skills.

Attributes

• Proactive: Takes initiative to anticipate needs and address them efficiently.
• Resourceful: Able to find solutions and manage tasks independently.
• Reliable: Dependable and consistent in performance and attendance.
• Flexible: Adaptable to changing priorities and able to handle multiple tasks simultaneously.
• Professional: Maintains a high degree of professionalism in all interactions.