State of West Virginia
Secretary 2 Job at State of West Virginia in West Liberty
State of West Virginia, West Liberty, WV, United States, 26074
Salary : $31,533.00 - $53,916.00 Annually
Location : - Various Locations, WV
Job Type: Full-Time Permanent
Job Number: 9016Zas
Department: Various Departments
Opening Date: 04/01/2023
Closing Date: Continuous
LOCATION OF VACANCY: STATEWIDE
Nature of Work
Under general supervision, at the full-performance level, provides clerical and administrative relief, exercising discretion and independent judgment. May sign supervisor's name to routine memorandums, correspondence and forms. Attends meeting in the supervisor's absence or on the supervisor's behalf. Necessity for dictation, familiarity with word processor and other special requirements vary depending upon supervisor's preference.
Distinguishing Characteristics:
Work at this level is characterized by the level of administrative support performed. Typically, duties such as researching a variety of sources (library, division archives, past-practice documents, outside private sources, etc.), attending meetings for supervisor where interpretation of information gathered is necessary, and coordinating the activities of section, unit, etc., are characteristic of this level. At this level, the work requires the application of specific knowledge necessary to complete complex procedural or unusual assignments. Incumbent determines appropriate procedures from among various and variable methods, resources, and processes, or devises innovative methods to accomplish assignment. Incumbent is responsible for his/her own work, and may assign, direct, or supervise the work of others. Although some tasks are defined and self-explanatory, the incumbent works closely with supervisor to set objectives, priorities, and deadlines; may independently set goals and time frames for individual work assignments. Work is typically reviewed randomly upon completion for adherence to guidelines. Contacts at this level are frequent, typically varied and non-routine. Incumbent answers procedural or program inquiries, whenever possible, or refers. Contacts are frequently of a confidential or sensitive nature and require tact.
Click The APPLY Link To Apply Online.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.
ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Examples of Work
Knowledge, Skills and Abilities
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.
Substitution: College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.
***The Division of Personnel uses your complete work history to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
State employment offers a variety of benefits.
01
The minimum qualifications for this job title are as follows:Training: Graduation from a standard high school or the equivalent.Experience: Five (5) years of full-time or equivalent part-time paid experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, Interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)Substitution: College hours or related business school or vocational training may be substituted through an established formula (shown below) for up to (2) two years of the required experience.College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below:90 clock hours = One (1) month of experience1080 clock hours = One (1) year of experienceEvery thirty (30) undergraduate semester hours = One (1) year of experienceAssociate Degree = Two (2) years of experienceBachelor's Degree = Four (4) years of experienceEvery fifteen (15) graduate semester hours = One (1) year of experienceMaster's Degree = Two (2) years of experienceJuris Doctor = Three (3) years of experienceDoctorate/PhD = Four (4) years of experiencePlease note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) 414-1852.Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at applicantservices@wv.govJob duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application.NOTE: The hiring agency may conduct a keyboarding test for this position.Before answering the following questions, please familiarize yourself with the official West Virginia Division of Personnel definitions for "clerical" experience, and the term "complex" to help guide your response in determining whether or not you have the required qualifying complex clerical experience:"Complex" - Work in which assignments consist of unusual, difficult or exceptional matters encountered in the work, which are completed by modifying approaches, methods or techniques."Clerical" - Work which typically involves a variety of office duties involving established procedures, forms and deadlines. Includes processing of routine and non-routine information and documentation, operation of computers, office equipment and various software, greeting customers/visitors or others to exchange information, handling general emails and other correspondence and routing questions received from email and other correspondence, the organization's website and/or social media platform to the appropriate person. May involve handling money and/or negotiables requiring basic math skills. May involve limited routine data entry. May involve confidential contacts/information.How do you meet the minimum qualifications for this job title?
02
If you have a degree from an accredited college or university, please indicate your degree, major/field of study, the date on which you graduated, and the school you graduated from. For example: Associate's degree in Information Technology 5/15/2022 Mountwest Community & Technical College. If you have successfully completed semester/quarter hours from an accredited college or university, please enter the following information: the number of semester/quarter hours you have earned, the date(s) you attended, and the school(s) you attended. For example: 36 semester hours from Fall Semester 2021 to Spring Semester 2023 Marshall University.If you have business school, vocational school training or similar, please enter the following information: the number of clock hours or credits earned and/or the certificate(s) or diploma(s) you have earned (including your major/field of study), the date(s) you graduated, and the school(s) you attended. If you have other training, education, certification, and/or licensure that you would like to document, please enter that information here.If you do not have any of the above training or education, please type "NONE" here.
03
How many total years of full-time or equivalent part-time paid experience do you have performing advance level clerical duties advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, Interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)?Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application.
04
Were all of the jobs listed in your application paid?
05
If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. Compensation may not only be salary or wages. It may be room and board, gas mileage, etc.If you answered YES to the above question, please put NONE.
06
We do not accept any of the following documentation. These will not be utilized during the application process. Such documentation will not be reviewed or accepted. Resumes will not be accepted in place of a completed application.1) Unofficial transcripts2) High School Diploma/transcripts3) Unrelated documents not pertaining to the position for which you are applying4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: https://www.naces.org/members5) Resumes (this information must be included in the Work History section of your application)Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail.I have read and understand this statement pertaining to my application.
07
Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.
Required Question
Location : - Various Locations, WV
Job Type: Full-Time Permanent
Job Number: 9016Zas
Department: Various Departments
Opening Date: 04/01/2023
Closing Date: Continuous
LOCATION OF VACANCY: STATEWIDE
Nature of Work
Under general supervision, at the full-performance level, provides clerical and administrative relief, exercising discretion and independent judgment. May sign supervisor's name to routine memorandums, correspondence and forms. Attends meeting in the supervisor's absence or on the supervisor's behalf. Necessity for dictation, familiarity with word processor and other special requirements vary depending upon supervisor's preference.
Distinguishing Characteristics:
Work at this level is characterized by the level of administrative support performed. Typically, duties such as researching a variety of sources (library, division archives, past-practice documents, outside private sources, etc.), attending meetings for supervisor where interpretation of information gathered is necessary, and coordinating the activities of section, unit, etc., are characteristic of this level. At this level, the work requires the application of specific knowledge necessary to complete complex procedural or unusual assignments. Incumbent determines appropriate procedures from among various and variable methods, resources, and processes, or devises innovative methods to accomplish assignment. Incumbent is responsible for his/her own work, and may assign, direct, or supervise the work of others. Although some tasks are defined and self-explanatory, the incumbent works closely with supervisor to set objectives, priorities, and deadlines; may independently set goals and time frames for individual work assignments. Work is typically reviewed randomly upon completion for adherence to guidelines. Contacts at this level are frequent, typically varied and non-routine. Incumbent answers procedural or program inquiries, whenever possible, or refers. Contacts are frequently of a confidential or sensitive nature and require tact.
Click The APPLY Link To Apply Online.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.
ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Examples of Work
- Coordinates activities associated with the functions of the division/section/unit, planning and implementing office procedures.
- Researches basic statistical work in the compilation of reports involving the activities of the division/section/unit.
- Responds to inquiries where considerable knowledge of unit policy, procedures, and guidelines is required.
- Answers telephone, screens calls, and places outgoing calls.
- Screens mail and responds to routine correspondence.
- Schedules appointments and makes travel arrangements and reservations for supervisor.
- Signs, as directed, supervisor's name to routine correspondence, requisitions, and other documents.
- Attends meetings with or on behalf of supervisor to take notes or deliver basic information.
- Takes and transcribes dictation, or transcribes from dictation equipment.
- Composes form letters, routine correspondence, and factual reports requiring judgment and originality.
- Gathers, requests, and/or provides factual information, requiring reference to a variety of sources.
- Types, using standard typewriter or word processing equipment, reports, manuscripts, and correspondence; proofreads and corrects to finished form.
- May delegate routine typing, filing, and posting duties to subordinate clerical personnel.
- May maintain bookkeeping records for grants, contract or state appropriated funds or related departmental accounts.
- May prepare payrolls, keep sick and annual leave records, act as receptionist, and perform other clerical duties as needed.
- May assign and review the work of others.
Knowledge, Skills and Abilities
- Knowledge of general office procedures including typing, filing, and the use of a variety of office equipment.
- Knowledge of the correct use of English grammar.
- Knowledge of basic bookkeeping.
- Knowledge of basic research techniques.
- Ability to arrange efficient work schedules.
- Ability to learn the policies and procedures of the unit and the organization.
- Ability to type accurately, using a typewriter and/or word processor.
- Ability to communicate well, both orally and in writing.
- Ability to assign and check the work of others.
- Ability to take and transcribe dictation where required.
- Ability to greet the public and work well with others.
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.
Substitution: College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.
***The Division of Personnel uses your complete work history to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
State employment offers a variety of benefits.
01
The minimum qualifications for this job title are as follows:Training: Graduation from a standard high school or the equivalent.Experience: Five (5) years of full-time or equivalent part-time paid experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, Interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)Substitution: College hours or related business school or vocational training may be substituted through an established formula (shown below) for up to (2) two years of the required experience.College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below:90 clock hours = One (1) month of experience1080 clock hours = One (1) year of experienceEvery thirty (30) undergraduate semester hours = One (1) year of experienceAssociate Degree = Two (2) years of experienceBachelor's Degree = Four (4) years of experienceEvery fifteen (15) graduate semester hours = One (1) year of experienceMaster's Degree = Two (2) years of experienceJuris Doctor = Three (3) years of experienceDoctorate/PhD = Four (4) years of experiencePlease note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) 414-1852.Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at applicantservices@wv.govJob duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application.NOTE: The hiring agency may conduct a keyboarding test for this position.Before answering the following questions, please familiarize yourself with the official West Virginia Division of Personnel definitions for "clerical" experience, and the term "complex" to help guide your response in determining whether or not you have the required qualifying complex clerical experience:"Complex" - Work in which assignments consist of unusual, difficult or exceptional matters encountered in the work, which are completed by modifying approaches, methods or techniques."Clerical" - Work which typically involves a variety of office duties involving established procedures, forms and deadlines. Includes processing of routine and non-routine information and documentation, operation of computers, office equipment and various software, greeting customers/visitors or others to exchange information, handling general emails and other correspondence and routing questions received from email and other correspondence, the organization's website and/or social media platform to the appropriate person. May involve handling money and/or negotiables requiring basic math skills. May involve limited routine data entry. May involve confidential contacts/information.How do you meet the minimum qualifications for this job title?
- I graduated from high school (or have the equivalent) and have five (5) years of experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)
- I have at least sixty (60) semester hours from an accredited college or university AND at least three (3) years of experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)
- I have at least three (3) years of experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.) AND any combination of college hours or related business school or vocational training to substitute for the remaining two (2) years for a combined total of four (4) years.
- I do not meet any of the above training and experience requirements. Please do not apply.
02
If you have a degree from an accredited college or university, please indicate your degree, major/field of study, the date on which you graduated, and the school you graduated from. For example: Associate's degree in Information Technology 5/15/2022 Mountwest Community & Technical College. If you have successfully completed semester/quarter hours from an accredited college or university, please enter the following information: the number of semester/quarter hours you have earned, the date(s) you attended, and the school(s) you attended. For example: 36 semester hours from Fall Semester 2021 to Spring Semester 2023 Marshall University.If you have business school, vocational school training or similar, please enter the following information: the number of clock hours or credits earned and/or the certificate(s) or diploma(s) you have earned (including your major/field of study), the date(s) you graduated, and the school(s) you attended. If you have other training, education, certification, and/or licensure that you would like to document, please enter that information here.If you do not have any of the above training or education, please type "NONE" here.
03
How many total years of full-time or equivalent part-time paid experience do you have performing advance level clerical duties advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, Interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)?Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application.
- I have less than three (3) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.). Please do not apply.
- I have three (3) years but less than five (5) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
- I have five (5) years but less than seven (7) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
- I have seven (7) years but less than nine (9) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
- I have nine (9) years but less than eleven (11) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
- I have eleven (11) or more years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
04
Were all of the jobs listed in your application paid?
- Yes
- No
05
If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. Compensation may not only be salary or wages. It may be room and board, gas mileage, etc.If you answered YES to the above question, please put NONE.
06
We do not accept any of the following documentation. These will not be utilized during the application process. Such documentation will not be reviewed or accepted. Resumes will not be accepted in place of a completed application.1) Unofficial transcripts2) High School Diploma/transcripts3) Unrelated documents not pertaining to the position for which you are applying4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: https://www.naces.org/members5) Resumes (this information must be included in the Work History section of your application)Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail.I have read and understand this statement pertaining to my application.
- Yes
- No
07
Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.
- I confirm the above statement.
Required Question