PEIMS Secretary-Chalmers Elementary Job at Education Service Center Region 11 Co

Non-Certified - Position - Secretary/Clerical - Elementary

Grades 2-4

Job Number 0000760931

Start Date

Open Date 12/10/2024

Closing Date

Job Title: PEIMS Secretary

Reports to: Principal

Dept./School: Assigned Campus

Wage/Hour Status: Nonexempt

Pay Grade: PP2- PP3

Duty Days: 11 Month

Date Revised: August 2016
Primary Purpose:

Maintain accurate records for the campus. Verify and enter demographic information into the Public Education Information Management System (PEIMS). Collect and copy required documents from parent or other districts required for district enrollment.
Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance and 10-key skills

Ability to meet established deadlines

Experience:

Two years clerical experience

Major Responsibilities and Duties:
Records and Reports

1. Verify if student has previously been enrolled in GISD.
2. Collect and enter PEIMS data into established database and verify accuracy of data according to established procedures.
3. Process new student records, including requesting transcripts and records from other schools, and entering student data into appropriate databases.
4. Prepare and print reports, including grades, class or personnel rosters, end-of-semester reports, or accounting reports.
5. Process and transmit requests for student information, including student transcripts for colleges and universities.
6. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
7. Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
8. Calculate grade point averages, class rank, and prepare honor rolls.
9. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
10. Complete PID search (personal id) information.
11. Verify enrollment eligibility.
12. Prepare and distribute University Scholastic League (UIL) eligibility lists.
13. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
14. Assist campus administration and counselors with the preparation of reports and student data information.
15. Verify special programs, if available.

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
2. Prepare and process purchase orders.
3. Receive, store, and issue supplies and equipment.
4. Assist with campus budget preparation.
5. Maintain inventory of fixed assets, equipment, and supplies.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.

Supervisory Responsibilities:

None.
Equipment Used:

Personal computer or online computer terminal, printer, calculator, and copier.
Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Frequent sitting and standing; occasional bending/stooping, pushing,/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional district wide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved by Date

Reviewed by Date

Duty Days 207

Job Description View Attachment

Full Time or Part Time? Full Time

Salary Rate Range $27,9041-$39,363