Cipla USA is hiring: Lead - HR Compliance in Central Islip

Job Title: Lead - HR Compliance

Organization Name: InvaGen Pharmaceuticals, Inc. (a Cipla subsidiary)

Location: Central Islip or Hauppauge NY locations

Employment Type: Full Time

Salary Range: $120k - $135k

Benefits: In addition to a fulfilling career and competitive salary, the Company offers a comprehensive benefits package to include a 401(k) savings plan and matching, health insurance - medical/dental/vision, health savings account (HSA), flexible spending account (FSA), paid time off (PTO) - vacation/sick/flex time, paid holidays, short-term disability (STD), long-term disability (LTD), parental leave, paid and unpaid family leave, employee discounts, and other benefits.

Work Hours/ Shift/ Remote: The work schedule will be Monday to Friday during day shift only. No remote work available. Extended work weeks to include Saturdays and/or Sundays or holidays as requested or required based on business needs. May be required to travel to other locations as per business needs.

Job Summary: The Lead HR Compliance role is responsible for establishing governance and control over HR compliance and reporting across all entities within Cipla North America. Focusing on the HR compliance aspect, the role encompasses ensuring adherence to various legal and regulatory requirements, including cross-border travel compliance, collaboration with employee representative bodies, and the establishment of new hiring entities. The Lead HR Compliance will collaborate closely with key business stakeholders, the HR team, and both internal and external partners to seamlessly deliver the HR compliance agenda, aligning with the organization's strategic goals and priorities.

Responsibilities/ Accountabilities:

• Manage the governance and control in the HR Compliance areas:
• Conduct compliance review and provide optimization advice for HR policies and practices as directed by the Chief Compliance Officer.
• Create HR compliance framework, risk mitigation mechanism, and promote implementation as well as monitor operations outcomes.
• Be current on the dynamic labor regulatory landscape, evaluate risks if needed, and provide risk management suggestions for decision-making.
• Provide cross-function compliance-related coordination, and support ad-hoc HR compliance matters.
• Ensure that the HRBP's are well supported to deal with all compliance related matters and best practices are followed to ensure adherence to processes.
• Stay current on Federal, State, and local laws that impact the company and/or employees.
• Manage employee records:
• Create and manage the process to uphold employee records as required by law as well as internal processes.
• Manage the employee records for Cipla USA entities.
• Regularly check the accuracy/update of various records.
• Manage Immigration matters:
• Manage company's immigration matters as directed by Head HR/ Director HR.
• Partner with outside counsel on all aspects of company's immigration case management.
• Manage the global mobility process:
• Partner with Global Mobility teams to facilitate the immigration matter as per process.
• Be the point of contact to the expats from the US HR team for various communications related to expatriation process.
• Update expat handbook to include any changes in policy, process or laws etc. and communicate to the concerned stakeholders.
• Manage the real-time report to track the expat cases in collaboration with global mobility teams, external attorneys and US HR and business teams.
• Manage Employee Relations process:
• Work across multiple business lines to conduct ER investigations in liaison with Chief Compliance Officer and HR leadership team.
• Work in partnership with HRPBs and Legal/ Compliance Department to lead thorough investigations regarding complaints of harassment, discrimination, retaliation, misconduct and serious policy violations.
• Serve as first point of contact for Cipla US HR team for managing and resolving ER related matters.
• Analyse ER trends and recommend actions, solutions and strategies to address opportunities.
• Identify and implement digital tools and resources to support ER function and deployment of ER related data.
• Lead special projects that positively impact our workforce, promote company values and enhance the employee experience.
• Support Internal/ External Audits:
• Support the internal/ external audit requirements as and when required.
• Work with HRBPs and HR COEs to prepare Affirmative Action plans, EEO reporting, adverse impact analysis, a compilation of speciality census data for diversity efforts, and state compliance reporting etc.
• Ensure compilation and proper documentation of audit-related data in the required format.

Education Qualifications: Bachelor's degree (specialization in Human Resources preferred). PHR or SHRM-CP preferred.

Experience, Skills & Competencies:

• A minimum of 5 years of related HR Generalist and HR Compliance experience.
• Strong knowledge and hands-on experience in the HR Compliance areas preferred.
• OFCCP audit experience desirable.
• Experience preparing Affirmative Action plans, EEO reporting, adverse impact etc. preferred.
• Current knowledge of employment law, compensation, benefits, employee relations, organizational design, & training and development.
• Professionalism, accuracy, and timeliness are very important to this position.
• A commitment to maintaining confidentiality and integrity.
• Ability to maintain confidentiality and handle sensitive information with discretion.

About Cipla: Cipla is a leading global pharmaceutical company, dedicated to high-quality, branded, and generic medicines.

Equal Opportunity Employer: Cipla USA & its U.S. Affiliates are committed to equal opportunity in the terms and conditions of employment for all employees and job applicants.

About the Salary/ Pay Range: The above salary range is an anticipated annual base salary range for this position.

Pre-employment Process: Applicants who receive a conditional offer must satisfactorily complete pre-employment drug testing.

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