Receptionist Job at Arrow Staffing Inc in Matawan

The Receptionist is the first point of contact for visitors and callers to the organization. This role requires excellent communication skills, professionalism, and a strong ability to manage multiple tasks in a fast-paced environment. The receptionist will be responsible for greeting visitors, answering calls, managing appointments, and performing various administrative duties to ensure smooth day-to-day office operations.

Key Responsibilities:

• Greeting Visitors: Warmly welcome visitors and direct them to the appropriate personnel or departments.
• Phone Management: Answer incoming calls, screen and direct them to the appropriate staff, or take accurate messages.
• Appointment Scheduling: Manage calendars by scheduling appointments, meetings, and conferences for staff members.
• Administrative Support: Assist with filing, data entry, document scanning, and photocopying as needed.
• Mail Handling: Sort, distribute incoming mail, and prepare outgoing mail or packages.
• Office Supply Management: Monitor and reorder office supplies to ensure the smooth operation of the office.
• Customer Service: Provide excellent customer service, answer inquiries, and resolve basic issues or escalate to relevant departments.
• Maintain Reception Area: Keep the front desk and waiting area clean, organized, and professional.
• Handling Billing/Payments: Process payments, invoices, or assist with basic financial transactions when necessary.
• Additional Duties: Perform other administrative or office tasks as required by management.

Required Skills & Qualifications:

• Proven experience as a receptionist, front office representative, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional phone etiquette and strong interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive and confidential information.
• Basic knowledge of office equipment (e.g., phone systems, fax machines).
• High school diploma or equivalent; additional certifications in office management are a plus.

Monday-Friday 9am-3pm 

Temporary