Executive Assistant Job at Extremity Care in San Antonio

Primary Work Location: 120 Chula Vista Drive, San Antonio, Texas 78232

The Executive Assistant is responsible for providing high-level administrative support to Executive Leadership and acting as the point of contact among the executives, employees, clients, and other external partners.

Duties & Responsibilities:

• Screen, manage, prioritize, and direct high volumes of calls, emails, and information for Executive Leadership.
• Support and/or serve as a primary point of contact for Executive Leadership email inquiries to prioritize messages and ensure timely responses
• Manage and/or support scheduling of calendars for Executive Leadership
• Manage all aspects of travel arrangements for Executive Leadership, Director level employees, and identified customers, special guests, or visitors, to include reservation of flights, hotels, ground transportation, and itinerary planning
• Manage and/or support management of catering arrangements for internal and external business meetings or guest visits
• Manage and/or support management of customer and guest experience during site visits
• Establish and maintain structure and process for submission, receipt, and confirmation of requests for travel arrangements and catering requests
• Perform general support tasks to include running errands, purchasing of groceries/supplies from local stores, scanning/copying documents, record filing, and other clerical tasks
• Generate and reconcile expense reports, reimbursement requests, and other related documents for Executive Management
• Travel locally to complete errands, attend offsite meetings, and support event initiatives
• Attend/participate in offsite business meetings/conferences
• Report to work in-person and start job duties on time
• Complete required hours on assigned work shifts to complete assigned responsibilities and duties properly
• Attend all scheduled meetings and appointments
• Perform other related duties as assigned

Skills & Abilities:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Operate with a high degree of autonomy
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a fast-paced and adaptable environment
• Proficient in Microsoft Office Suite
• Demonstrate a high level of confidentiality
• Ability to work independently and identify and solve problems
• Ability to organize and prioritize work
• Ability to secure and maintain a favorable background investigation and clearance

Education & Experience:

• At least 2 - 5 years of experience as an Executive Assistant, Personal Assistant or similar role required
• Associate's degree or sixty (60) college credit hours required
• Bachelor's degree in business administration or related field highly preferred
• A combination of appropriate education, training, and/or directly related experience, may be considered for equivalency to meet requirements of the role
• Valid Class "C" driver's license

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift 15 pounds