Attendance Secretary (4A) Job at Garfield Heights Board of Education in Clevelan

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
12/23/2024

Location:
Garfield Heights High School

Closing Date:
until filled
Reports to: Principal and/or designee
Employment Status: Full-time
Status: Classified

Description: Answer phones and direct calls accordingly; greet visitors and answer their questions and concerns; provide secretarial support by preparing correspondence, filing, operating office equipment, and clerical functions; possess ability to perfrom numerical calculations, filing and comprehensive reports; ability to work with children in a way that is cooperative, productive and acceptable. Maintains excellent attendance, high moral character, and a healthy physical and mental condition in order to effectively carry out responsibilities.

Essential Job Functions:

• Ensure safety of students
• Prepare correspondence and other typing/word processing duties as directed by administrators
• Prepare homeroom enrollment and various enrollment reports
• Prepare attendance and announcement list for staff
• Assist in the maintenance of scheduled appointments, conferences, and interviews as directed by administrators
• Maintain student and personnel folders and emergency cards via computer data base
• Maintain check in/out register
• Administer medication to students in the absence of the school nurse
• Administer first aid when necessary
• Contact parents/emergency contacts if severe student injuries
• Assume responsibility for files, records and general office routine
• Prepare both statistical and routine reports, memoranda, bulletins, etc.
• Process new student information
• Serve as receptionist for the attendance office
• Contact parents of students who have not reported to school by designated time
• File, collate, copy, and distribute materials
• Coordinate the issuance of student passes and processing of absence slips
• Prepare materials for mailing
• Maintain student DASL data for EMIS information, e.g., change of address, phone number, guardian, medical history, etc.
• Schedule and process parent conferences and paperwork
• Oversee discipline of students who are sent to the office when no one is available
• Make contacts with the public with tact and diplomacy
• Maintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papers
• Interact in a positive manner with staff, students and parents
• Promote good public relations by personal appearance, attitude and conversation
• Attend meetings and in-services as required

Other Duties and Responsibilities:

• Respond to routine questions and requests in an appropriate manner
• Prepare correspondence and other typing duties as directed
• Provide an accurate accounting for all monies received
• Assist in all areas of the school office
• Respond to routine questions and requests in an appropriate manner
• Serve as a role model for students
• Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings
• Instill in students the belief in and practice of ethical principles and democratic values
• Perform other duties as assigned by the Principal or Assistant Principal(s)

Qualifications:

• High school diploma or general education degree (GED)
• 1-3 years of secretarial experience
• Proficient in computer software, Microsoft Office, and Google Suite
• Excellent verbal and written communication skills

Required Knowledge, Skills, and Abilities:

• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Effective, active listening skills
• Organizational and problem solving skills
• Ability to generate correspondence independently
• Excellent computer skills
• EMIS knowledge
• First-aid training

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

What is Equity?

Equity is the collective responsibility of intentionally creating and maintaining a system that ensures opportunity, access, advancement and a sense of belonging for ALL, by:

• Eliminating barriers and unjust structures that obstruct individual successes
• Creating a community of acceptance
• Providing resources to address students' needs

Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.

Application Deadline: Until position has been filled.

To Apply: On-line