Creature is hiring: Office Administrative Assistant in Birmingham

The Creature Vision

Creature exists to be a building platform that seamlessly improves the lives of our employees and customers. We are a leader in delivery of modular facilities utilizing the Design, Manufacture, Construct (DMC) methodology. DMC replaces the century-old, siloed approach of the Architecture Engineering and Construction Industry. A major lever in our platform is our Project Management function.

Creature Office Administrator

We are a growing company and need a highly organized energetic administrative professional to ensure our office is operating as smoothly as possible. This individual needs to work with a high-level of ownership, be a sharp communicator and problem-solver, and be a value add to our whole office team. You must be a doer that can seamlessly transition from being in the details to creating smart systems that continuously improve Creatures efficiency.

Role Expectations:

• Day to day oversight of work activities of the office and maintain a presentable appearance of all office conditions
• Greeting office guests
• Ownership of all maintenance of office equipment excluding technology resources
• Manage relationships with office vendors and service providers
• Administrative duties such as answering phones, receiving/opening/distributing mail, outgoing mail, and shipping any packages to remote job sites
• Administrative support to various Functions within Creature
• Maintains inventory and ordering of office supplies and breakroom/snacks
• Responsible for procuring and managing swag inventory
• Responsible for ordering office lunches/catering.
• Record, track, and audit monthly office utilities invoices
• Prepare expense reports and book travel for executive team
• Review PTO approvals for managers.
• Assist in new employee onboarding
• Manage technology inventory for new employees (Cell phones/iPads/laptops)
  
• A proactive and team-oriented mindset and willingness to jump in and help tackle problems

Qualifications/Education/Experience:

• Bachelors degree preferred
• Minimum of 3 years of work experience in Construction environment
• Strong verbal and written communication skills
• Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
• Working proficiency in Bluebeam strongly preferred
• Working proficiency in Procore required
• Aptitude to learn new computer applications and software
• Excellent customer service skills
• Positive attitude
• Proven self-starter
• Detailed oriented with the ability to recognize discrepancies
• Ability to work in a team environment as well as independently
• Must thrive in a fast-paced work environment
• Ability to successfully prioritize multiple tasks with competing deadlines
• Ability to maintain a high level of confidentiality
• Notary certification

Accountabilities

• Create a productive and positive work environment for all Creature employees.
• Create a welcoming environment at Creature HQ for all guests.
• Build and maintain strong relationships with key stakeholders, including internal team members, clients, and other external partners, to support the company's growth and success
• Ensure seamless delivery of company wide events, presentations, and meetings

If this opportunity excites you, if you are driven, smart, wise, hard-core, operationally focused, if you have an agile mind, and a sense of humor, send me your resume and a short note telling me you want the role randy@creaturebuilds.com.