Executive Assistant Job at Blue Chicken Realty in Fort Mitchell

Blue Chicken Realty is seeking a highly organized and proactive part time Executive Assistant to support our CEO in managing operations, enhancing productivity, and ensuring seamless daily workflow. This hybrid, part-time role offers the opportunity to work closely with a high-level executive in a fast-paced and innovative real estate environment. The ideal candidate will possess exceptional organizational and communication skills, a problem-solving mindset, and a strong ability to prioritize and execute tasks effectively. Responsibilities: Executive Support: • Act as the primary gatekeeper, managing the CEO’s calendar and scheduling to ensure alignment with priorities. • Organize and maintain the CEO’s email inbox, responding promptly and managing follow-ups. • Assist in preparing the CEO for meetings, including creating agendas, tracking outcomes, and managing follow-ups. • Handle personal administrative tasks as needed. • Coordinate and manage travel plans, ensuring a streamlined and low-resistance experience. • Provide support with personal tasks as they arise, ensuring the CEO’s focus remains on key priorities. Operations and Process Management: • Drive the creation and optimization of processes, focusing on efficiency and organization. • Support and mentor EAs working with other executives in the organization. • Manage and refine standard operating procedures (SOPs) for recurring tasks. • Coordinate bookkeeping and assist with financial tasks, such as expense tracking and reconciliation. Bookkeeping and Financial Management: • Maintain and reconcile financial records, including expense tracking and invoicing. • Support bookkeeping tasks using tools like REI Simply and other financial software. Project and Event Management: • Lead and support special projects, ensuring deadlines and deliverables are met. • Plan and coordinate internal meetings, team events, and minor external engagements. Technology and Data Management: • Implement and manage key tech tools and platforms, including REI Simply, Google Suite, and brokerage management software. • Ensure accurate data management across databases, CRMs, and project management tools. Expected Results • Maintain a seamless and organized schedule for the CEO, ensuring no calendar conflicts and timely updates. • Respond to all emails requiring the CEO’s attention within 24 hours. • Ensure all meetings have clear agendas and objectives, with no scheduling conflicts. • Support a consistent cadence for weekly communication and follow-ups. Qualifications: • Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting a high-level executive. • Exceptional organizational and multitasking abilities with a keen attention to detail. • Strong written and verbal communication skills. • Proficiency in relevant tech tools, including Google Suite, REI Simply, Dot Loop, and brokerage management software. • Ability to maintain confidentiality and exercise discretion in all interactions. • A proactive, problem-solving mindset with strong decision-making skills. Compensation and Benefits • Schedule: 20 hours per week, hybrid setup. • Compensation: $30,000 annually. Compensation: $26 - $28 hourly

• Executive Support: • Act as the primary gatekeeper, managing the CEO’s calendar and scheduling to ensure alignment with priorities. • Organize and maintain the CEO’s email inbox, responding promptly and managing follow-ups. • Assist in preparing the CEO for meetings, including creating agendas, tracking outcomes, and managing follow-ups. • Handle personal administrative tasks as needed. • Coordinate and manage travel plans, ensuring a streamlined and low-resistance experience. • Provide support with personal tasks as they arise, ensuring the CEO’s focus remains on key priorities.Operations and Process Management: • Drive the creation and optimization of processes, focusing on efficiency and organization. • Support and mentor EAs working with other executives in the organization. • Manage and refine standard operating procedures (SOPs) for recurring tasks. • Coordinate bookkeeping and assist with financial tasks, such as expense tracking and reconciliation.Bookkeeping and Financial Management: • Maintain and reconcile financial records, including expense tracking and invoicing. • Support bookkeeping tasks using tools like REI Simply and other financial software.Project and Event Management: • Lead and support special projects, ensuring deadlines and deliverables are met. • Plan and coordinate internal meetings, team events, and minor external engagements.Technology and Data Management: • Implement and manage key tech tools and platforms, including REI Simply, Google Suite, and brokerage management software. • Ensure accurate data management across databases, CRMs, and project management tools.Expected Results • Maintain a seamless and organized schedule for the CEO, ensuring no calendar conflicts and timely updates. • Respond to all emails requiring the CEO’s attention within 24 hours. • Ensure all meetings have clear agendas and objectives, with no scheduling conflicts. • Support a consistent cadence for weekly communication and follow-ups. • Facilitate opportunities for the CEO to unplug from work after 5 PM regularly.