Executive Assistant, Executive Team Job at Fortera Credit Union in Clarksville

To be considered for this position, you must apply on the Fortera website. Apply at: https://www.forteracu.com/careers Executive Assistant-Executive Team Executive Clarksville, TN ID:1004 Full-Time/Regular POSITION PURPOSE Provide support to C-Suite Executive Team. Work under supervision of COO, supports the efforts of C-Team by handling correspondence and expense reporting, conducting research, planning/coordinating meetings, taking and disseminating meeting minutes and making travel arrangements when requested. Compile and publish monthly executive reports. Greet visitors and escort them to meetings and appointments. Act as backup to Executive Assistant, Corporate. ESSENTIAL FUNCTIONS AND BASIC DUTIES Effectively perform all assigned administrative and clerical functions. Type and assemble documents, including memos, letters, presentations, spreadsheets, and reports. Coordinate and schedule meetings, appointments, conference calls. Receive and escort visitors to meetings and appointments. Process supply orders, expense reports, and travel requests when necessary. Answer phone calls, emails, and requests for assistance in a polite, professional manner. Sort and distribute incoming mail to appropriate executives. File correspondence, memos, records, and reports. Maintain accurate files and records. Perform as backup to Executive Assistant, Corporate, when unavailable or as directed to include handling President/CEO communications and Board activities. Assist in planning and execution of meetings and events to include catering. Ensure board room kitchen and refrigerator is always stocked and cleaned and Board room is maintained, orderly, and always meeting ready. Prepare and maintain assigned records and reports. Assemble, tabulate, calculate, and maintain reporting/statistical data on regular and special basis. Prepare documents and reports. Assemble internal reports as requested. Draft minutes from notes and submit to management for revision and final approval. Maintain effective business relations with members, vendors, and the general public. Resolve requests, complaints, and problems or refers them appropriately. Communicate with business contacts on behalf of executives via facsimile, telephone, and mail. Promote goodwill and convey a positive, professional image of the Credit Union. Maintain confidentiality and high level of trust with C-Suite. Establish and maintain effective communication/working relations with area staff and management. Assist area personnel as needed. Obtain and convey information as needed. Keep management informed of area activities and of any significant problems. Keep management properly apprised of the status of projects and ensures that deadlines are met. Assist in the coordination and planning of Credit Union meetings and holiday activities and events. Coordinate C-Team functions and events as requested. Attend and participate in all required meetings, trainings an